November 2020 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

NOVEMBER 16, 2020

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT IN PERSON: RUDIE REEB, KENNETH REINHART, MIKE ROHRS AND KEITH WEST. COUNCIL PERSON PRESENT BY VIDEOCONFERENCE:  DEAN RISTER.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY, EMS COORDINATOR-CLERK ASHLEY MCDOUGALL, AND POLICE CHIEF GEORGE CLEMENS.  VISITORS:  NONE.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 19, 2020, WERE REVIEWED.

 

  •  MOTION MADE BY REINHART, SECONDED BY ROHRS, TO ACCEPT THE MINUTES FROM THE OCTOBER 19, 2020, REGULAR COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE OCTOBER DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT THE OCTOBER RECONCILIATION REPORT.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

NONE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 120 CALLS FOR SERVICE FOR THE MONTH OF OCTOBER WITH 32 OFFENSES.

 

 

EMS REPORT

EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $2,678.70 FOR OCTOBER WITH A YEAR TO DATE TOTAL COLLECTED OF $36,487.33.  THERE WERE 41 EMS RUNS FOR OCTOBER WITH A TOTAL OF 253 EMS RUNS YEAR TO DATE FOR 2020.

 

MAYOR REEB ASKED IF ALL OUTSTANDING REPORTS REQUIRED FOR BILLINGS ARE UP-TO-DATE.  MCDOUGALL STATED THAT THOSE ARE ALL UP-TO-DATE.

 

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2020-12: AN ORDINANCE ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2021

 

SECOND READING OF ORDINANCE NO. 2020-13:  AN ORDINANCE TO ESTABLISH THE TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2021

 

SECOND READING OF ORDINANCE NO. 2020-14: AN ORDINANCE ADOPTING AMENDMENTS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SPECIFICALLY, AMENDMENTS TO ADD A NEW SECTION XXVII ENTITLED “PROHIBITION AGAINST TEXT-BASED COMMUNICATIONS WHILE DRIVING (ORC § 4511.204)” AND RE-NUMBER ALL EXISTING SECTIONS THEREAFTER

 

SECOND READING OF RESOLUTION NO. 2020-07: A RESOLUTION AUTHORIZING THE SALE OF SURPLUS VILLAGE PROPERTY BY INTERNET AUCTION IN CALENDAR YEAR 2021

 

SECOND READING OF ORDINANCE NO. 2020-16: APPROVAL AND GRANTING CONSENT TO THE DIRECTOR OF THE OHIO DEPARTMENT OF TRANSPORTATION AUTHORITY TO, APPLY, MAINTAIN AND REPAIR STANDARD LONGITUDINAL PAVEMENT MARKINGS AND ERECT REGULATORY AND WARNING SIGNS ON STATE HIGHWAYS INSIDE VILLAGE CORPORATE LIMITS, AND

 

GIVING CONSENT OF THE VILLAGE FOR THE OHIO DEPARTMENT OF TRANSPORTATION TO REMOVE SNOW AND ICE AND USE SNOW AND ICE CONTROL MATERIAL ON STATE HIGHWAYS INSIDE THE VILLAGE CORPORATE LIMITS, AND

 

GIVING CONSENT OF THE VILLAGE FOR THE OHIO DEPARTMENT OF TRANSPORTATION TO PERFORM MAINTENANCE AND/OR REPAIR ON STATE HIGHWAYS INSIDE THE VILLAGE CORPORATION

 

EMERGENCY READING OF RESOLUTION NO. 2020-08: A RESOLUTION TO URGE GOVERNOR DEWINE AND THE OHIO LEGISLATURE TO EXTEND THE DEADLINE FOR OPERATING MEETINGS REMOTELY AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2020-08. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY REINHART, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2020-08. 5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA TAX COLLECTION FOR THE MONTH OF OCTOBER, PAID IN NOVEMBER, WAS $19,094.41.

 

ADMINISTRATOR’S REPORT

POTENTIAL STORM LINE PROJECT FOR 2021:

THE UTILITY DEPARTMENT IS LOOKING AT THE AREA IN THE FORMER CANAL BED BETWEEN CLEVELAND STREET AND EAST TO S. ERIE STREET AS A POTENTIAL STORM LINE REPLACEMENT.  THIS PROJECT WILL BE PERFORMED IN THE SPRING OF 2021.  IT IS ESTIMATED TO COST BETWEEN $25,000 AND $30,000 WITH NEW STORM LINE, CATCH BASINS AND LABOR. THE CLAY TILE IN THE AREA IS FULL OF MUD AND DEBRIS AND CANNOT BE JETTED.    THERE IS A 36” STORM LINE THAT THE NEW LINE CAN HOOK INTO ON THE EAST END NEAR ERIE STREET.

 

YEAR-END WRAP-UP PROJECTS:

THE UTILITY DEPARTMENT IS PERFORMING YEAR-END PROJECTS WHICH INCLUDE CLOSING AND WINTERIZING THE PARK, PUTTING ALL PARK EQUIPMENT AT THE TENNIS COURT AND RIVERSIDE PARK AWAY, FALL HYDRANT FLUSHING, AND GRADING AND SEEDING WATERLINE BREAK AREAS.  SEVERAL DRIVEWAYS AND SIDEWALKS THAT WERE DUG UP FOR WATERLINE REPAIR ARE TO BE FIXED BEFORE THE END OF THE YEAR BY FLAT ROCK CONCRETE.   INVENTORY OF ALL EQUIPMENT, CLAMPS, VALVES, METERS, AND UTILITY TOOLS ARE BEING PERFORMED. THE COMPOST SITE WILL REMAIN OPEN AS LONG AS POSSIBLE BEFORE WINTER SETS IN.  AT THAT TIME A NOTICE WILL BE PLACED IN THE WEST BEND NEWS AND ON SOCIAL MEDIA INFORMING RESIDENTS THAT THE DROP OFF SITE IS CLOSED.  SHOULD ICE OR WIND STORMS CAUSE EXTENSIVE TREE AND BRANCH DAMAGE, THE SITE WILL OPEN FOR RESIDENTS TO DISPOSE OF UNUSUAL AMOUNTS OF BRANCHES.  WE WILL ACCEPT LIVE CHRISTMAS TREES AFTER THE HOLIDAY.  AGAIN, NOTICE WILL BE PROVIDED.

 

KAUSER EXCAVATING WILL AGAIN BE THE SNOW REMOVAL COMPANY PLOWING STREETS FOR THE VILLAGE.

 

STONE STREET LIFT STATION – LAND PURCHASE FROM ALAN FRANKLIN NEEDED:

DURING THE CONSTRUCTION OF THE NEW SEWER LIFT STATION ON STONE STREET, AN ENCROACHMENT ONTO AL AND PAMELA FRANKLIN’S PROPERTY OCCURRED.  THE PLAT SURVEY PROVIDED SHOWS .072 OF AN ACRE OF FRANKLIN’S PROPERTY THAT HOUSES THE NEW 40 FOOT DEEP WET WELL OF THE NEW LIFT STATION.  THE PROPERTY IS LOCATED BETWEEN TWO OF THE VILLAGE’S PERMANENT EASEMENTS FOR SEWER WHEN IT WAS ORIGINALLY INSTALLED IN 1980.  IN TALKING WITH MR. & MRS. FRANKLIN, THEY HAVE DECIDED THAT THEY WOULD RATHER DO AN OUTRIGHT PURCHASE RATHER THAN GRANTING AN EASEMENT TO THE VILLAGE AS THEY INTEND TO SELL THEIR PROPERTY IN THE FUTURE.  THERE IS AN EXISTING MORTGAGE ON THE PROPERTY THAT WILL NEED TO BE RELEASED AS TO THE AREA IDENTIFIED ON THE PLAT SURVEY AS PART OF THE VILLAGE PURCHASING IT.

 

VACATION OF BUFFALO STREET EXTENDED:

JOHN HILTON HAS APPROACHED THE VILLAGE ADMINISTRATOR REGARDING A PETITION HE MAY BE FILING TO REQUEST THAT BUFFALO STREET EXTENDED, WHICH HAS NEVER BEEN DEVELOPED INTO AN ACTUAL STREET, BE VACATED.  THE EXTENSION OF BUFFALO STREET CROSSES ERIE STREET AND GOES EAST AS SHOWN ON THE MAP PROVIDED TO COUNCIL.  IT SHOULD BE NOTED THERE IS NO ROAD OUTLINED IN THIS AREA, IT JUST LOOKS LIKE YARD AS IT HAS NEVER BEEN DEDICATED OR DEVELOPED.  MR. HILTON AND HIS NEIGHBOR TO THE NORTH, MASON GERKEN, ARE REQUESTING THIS EXTENSION BE VACATED AND THE RIGHT-OF-WAY BE SPIIT BETWEEN THEM.  THEY WILL PROVIDE A SURVEY SHOWING WHAT AREA THE VACATION WOULD ADDRESS AND PETITION THE VILLAGE TO VACATE IT.  THE VILLAGE ADMINISTRATOR WILL SEARCH RECORDS THROUGH THE ENGINEER’S OFFICE TO MAKE SURE EVERY CONTIGUOUS PROPERTY OWNER TO THIS ROAD EXTENSION VACATION IS INCLUDED.

 

COMMUNITY IMPROVEMENT CORPORATION (CIC) HAS RECEIVED PROPERTY DONATION:

THE ANTWERP CIC HAS RECEIVED A DONATION OF LAND LOCATED AT 612 S. ERIE STREET FROM JANE AND LEO STUMPHY.  THIS DONATION, WHICH IS ALMOST AN ACRE, WOULD PROVIDE AN ADDITIONAL ENTRANCE INTO THE OPTIONED 64 ACRE PROPERTY LOCATED BEHIND RESIDENCES ON S. ERIE STREET.  MR. & MRS. STUMPHY WANTED TO ENCOURAGE DEVELOPMENT IN THE AREA AND FELT THIS WAS SOMETHING THEY WANTED TO DO.  THE STUMPHYS APPROACHED MAYOR DELONG WITH THE PROPOSAL AND THE CIC GLADLY ACCEPTED THE PROPERTY.  AN EFFORT IS ON TO ENCOURAGE LOCAL CONTRACTORS TO VOLUNTEER THEIR LABOR TO INSTALL WATER, SEWER, STORM, AND ROADWAY FROM ERIE STREET BACK TO THE OPTIONED PROPERTY.  THE CIC WILL LOOK AT PAYING FOR THE MATERIAL TO GET THIS PROPERTY ACCESSIBLE.  IT IS HOPED THAT THESE IMPROVEMENTS CAN COME TOGETHER BY THE SPRING OF 2021.

 

RISTER ASKED KEERAN IF THERE WAS A SCHEDULE TO CLEAN OUT STORM DRAINS AROUND TOWN.  KEERAN STATED THAT SHE WILL HAVE THOSE CLEANED OUT FOR WINTER AND THAT THERE IS NOT A SCHEDULE BUT THEY ARE CLEANED OUT A COUPLE OF TIMES A YEAR.

 

COMMITTEE REPORTS

FINANCE COMMITTEE CHAIRMAN MIKE ROHRS UPDATED COUNCIL ON THEIR MEETINGS.  FINANCE COMMITTEE IS RECOMMENDING THAT THE VILLAGE PAY FOR CRIMINAL BACKGROUND CHECKS AND FINGERPRINTING FOR FIRE AND EMS PERSONNEL.  SOLICITOR FARR PROVIDED THAT THE OHIO REVISED CODE ALLOWS THE APPOINTING AUTHORITY IN THE EMS AND FIRE DEPARTMENTS TO REQUIRE CRIMINAL BACKGROUND CHECKS FOR PROSPECTIVE EMTS AND PROPOSED FIREFIGHTERS BUT TO IMPLEMENT THESE SECTIONS OF THE OHIO REVISED CODE, THE APPOINTING AUTHORITY MUST ADOPT RULES IN ACCORDANCE WITH CHAPTER 119. OF THE OHIO REVISED CODE.  SOLICITOR FARR ALSO PROVIDED THE QUALIFICATIONS FOR AMBULANCE DRIVERS AS SET FORTH IN THE OHIO REVISED CODE.

 

FINANCE COMMITTEE ALSO DISCUSSED CITY TAX ABATEMENT FOR NEW BUSINESSES AND WILL BE MEETING AGAIN AFTER THEY OBTAIN MORE INFORMATION NEEDED TO MOVE FORWARD.

 

FINANCE COMMITTEE RECOMMENDS THAT THE VILLAGE MOVE FORWARD WITH A MOTION TO APPROVE NEW OPTION 1/MEDICAL MUTUAL COSE MEWA SUPERMED PLUS PPO 3020-1500 W/RX FOR THE RENEWAL OF EMPLOYEE MEDICAL INSURANCE EFFECTIVE JANUARY 1, 2021.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE RECOMMENDATION OF THE FINANCE COMMITTEE TO ELECT NEW OPTION 1/MEDICAL MUTUAL COSE MEWA SUPERMED PLUS PPO 3020-1500 W/RX FOR MEDICAL INSURANCE FOR VILLAGE EMPLOYEES WITH AN EFFECTIVE RENEWAL DATE OF JANUARY 1, 2021.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

FINANCE COMMITTEE RECOMMENDS THAT THE VILLAGE MOVE THE PAYROLL PAY DATE FOR ELECTED PERSONNEL TO ONE MONTH IN ARREARS STARTING WITH DECEMBER 2020 PAY, WHICH WILL BE PAID IN JANUARY 2021, AT THE RECOMMENDATION OF THE STATE AUDITOR.  THIS WOULD PROVIDE THAT ELECTED OFFICIALS ARE PAID AT THE FIRST OF EACH MONTH FOR THE PRIOR MONTH’S SERVICE IN THE APPLICABLE ELECTED OFFICE.

 

  •   MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT THE RECOMMENDATION OF THE FINANCE COMMITTEE TO SET PAYROLL FOR ELECTED OFFICIALS AT ONE MONTH IN ARREARS FOR PAYMENT AT THE BEGINNING OF EACH MONTH FOR THE PRIOR MONTH’S SERVICE IN THE APPLICABLE ELECTED OFFICE.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

PUBLIC SAFETY COMMITTEE MET TO DISCUSS RENTAL ISSUES AND THEY NEED MORE TIME TO RESEARCH THIS BEFORE MAKING ANY RECOMMENDATIONS.  PUBLIC SAFETY COMMITTEE ALSO MENTIONED THAT THERE ARE CONCERNS WITH THE BIDDING OF FIRE EQUIPMENT AND THE PROPER AUTHORITY TO PURCHASE SUCH EQUIPMENT.  SOLICITOR FARR STATED THAT THE OHIO REVISED CODE PROVIDES THAT COUNCIL MAY PURCHASE FIRE EQUIPMENT.  AS TO THE PROCESS TO PURCHASE SUCH EQUIPMENT, COUNCIL PROVIDED BY RESOLUTION FOR CENTRAL PURCHASING OF SUPPLIES FOR ALL DEPARTMENTS UNDER THE DIRECTION OF THE VILLAGE ADMINISTRATOR.  COUNCIL RECOMMENDS THAT THE FIRE DEPARTMENT REJECT ANY AND ALL BIDS AT THIS TIME AND TO WORK WITH THE VILLAGE ADMINISTRATOR TO RE-LET BIDS AND PURCHASE THE FIRE EQUIPMENT.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $6,650.00 IN THE MONTH OF OCTOBER 2020 WITH $5,061.00 GOING TO THE VILLAGE, $1,129.00 GOING TO THE STATE, AND $60.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

  •   MOTION MADE BY REEB, SECONDED BY WEST, TO ADJOURN THE MEETING.  4 YEAS, 1 NAY.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:53 P.M.

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE____________