November 2022 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
NOVEMBER 21, 2022

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: JASON FRANKS, STEVE JORDAN, KENNY REINHART, DEAN RISTER, BRYAN SMITH, AND BRYCE STEINER.
ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR BRIAN DAVIS, FISCAL OFFICER AIMEE LICHTY, AND POLICE CHIEF GEORGE CLEMENS. VISITORS: GOVERNMENT STUDENT – BRYNN REINHART, JULIEANNA DEENSMORE WITH THE PAULDING PROGRESS AND BILL BOYLAN.
MINUTES FROM THE REGULAR COUNCIL MEETING HELD OCTOBER 17, 2022, WERE REVIEWED.
• MOTION MADE BY REINHART, SECONDED BY SMITH, TO ACCEPT THE MINUTES FROM THE OCTOBER 17, 2022, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
THE OCTOBER DISBURSEMENTS WERE REVIEWED AND DISCUSSED.
• MOTION MADE BY REINHART, SECONDED BY FRANKS, TO ACCEPT THE OCTOBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS
BILL BOYLAN WAS IN ATTENDANCE AS A REPRESENTATIVE OF THE PLANNING AND ZONING COMMISSION. HE GAVE AN UPDATE FROM THEIR LAST MEETING AND TO ANSWER ANY QUESTIONS COUNCIL MAY HAVE ON THE PROPOSED ZONING ORDINANCE AMENDMENTS.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 69 CALLS FOR SERVICE FOR THE MONTH OF OCTOBER WITH 4 OFFENSES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT.

FISCAL OFFICER’S REPORT
THIRD READING OF ORDINANCE NO. 2022-22: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $5,000.00 FROM THE GENERAL FUND TO THE STREET LIGHTING FUND
• MOTION MADE BY STEINER, SECONDED BY FRANKS, TO ACCEPT ORDINANCE NO. 2022-22. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
SECOND READING OF ORDINANCE NO. 2022-23: AN ORDINANCE TO ESTABLISH THE TIME AND PLACE OF REGULAR MEETINGS OF THE COUNCIL FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, FOR CALENDAR YEAR 2023
SECOND READING OF ORDINANCE NO. 2022-24: AN ORDINANCE AMENDING ORDINANCE NO. 2018-17, AN ORDINANCE INCREASING WATER RATES FOR THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, SPECIFICALLY AMENDING SECTIONS 2 AND 5 OF ORDINANCE NO. 2018-17 TO INCREASE THE MINIMUM CHARGE FOR EACH TAP EFFECTIVE JANUARY 1, 2023
EMERGENCY READING OF ORDINANCE NO. 2022-25: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 11 (LOT 20) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY
• MOTION MADE BY RISTER, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2022-25. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
• MOTION MADE BY REINHART, SECONDED BY JORDAN, TO ACCEPT ORDINANCE NO. 2022-25. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
EMERGENCY READING OF RESOLUTION NO. 2022-10: A RESOLUTION DESIGNATING A CENTRAL BUSINESS DISTRICT IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY

DISCUSSION ON THE NATURE OF THE EMERGENCY REASON FOR THE PASSAGE OF THIS RESOLUTION. ADMINISTRATOR DAVIS EXPLAINED THAT RESOLUTION NEEDS PASSED AS AN EMERGENCY MEASURE TO MEET DEADLINE FOR GRANT APPLICATION FOR FUNDING ON RAILROAD STREET IMPROVEMENTS. DISCUSSION ON ORIGINAL CENTRAL BUSINESS DISTRICT MAP AND EXPANDED AREA FOR THIS GRANT.
• MOTION MADE BY STEINER, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2022-10. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
• MOTION MADE BY FRANKS, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2022-10. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
EMERGENCY READING OF ORDINANCE NO. 2022-26: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO TO AMEND CERTAIN PERMITTED USES, ACCESSORY USES, AND CONDITIONAL USES IN A-1 AGRICULTURAL, R-1 SINGLE FAMILY, R-2 MULTIPLE FAMILY, B-1 BUSINESS, AND B-2 GATEWAY COMMERCIAL DISTRICTS (AND THE TABLE IN SECTION 311 TO REFLECT THESE AMENDMENTS), TO ADD SECTION 311(C) ON OFF-STREET LOADING REQUIREMENTS, TO AMEND SECTION 511 ON COMPLAINTS REGARDING VIOLATIONS, AND TO AMEND SECTIONS 903 AND 904 ON SWIMMING POOLS, AND DECLARING THE SAME AN EMERGENCY
DISCUSSION BETWEEN COUNCIL AND BILL BOYLAN ON THE PROPOSED AMENDMENTS TO THE ZONING ORDINANCE AND MODIFICATIONS OF COUNCIL TO THESE PROPOSED AMENDMENTS ON SECTION 511 TO DESIGNATE THAT COMPLAINTS REGARDING VIOLATIONS TO REFERENCE THE ZONING ORDINANCE, SECTION 903 THAT EXCEPTION FOR POWER SAFETY COVER ON PRIVATE INGROUND SWIMMING POOLS ONLY APPLY TO WALL OR FENCE REQUIREMENTS, AND SECTION 904 TO REMOVE EXCEPTION FOR POWER SAFETY COVER AS TO WALL OR FENCE REQUIREMENT AS TO COMMUNITY OR CLUB SWIMMING POOLS.
COUNCIL REQUESTED THAT THEY BE PROVIDED PROPOSED AMENDMENTS TO THE ZONING ORDINANCE AT LEAST TEN (10) DAYS AFTER THE PUBLIC HEARING IN ORDER TO HAVE SUFFICIENT TIME TO REVIEW PRIOR TO COUNCIL MEETING SINCE THE COUNCIL HAS 30 DAYS TO ACCEPT, DENY OR MODIFY PROPOSED AMENDMENTS FROM THE PUBLIC HEARING DATE.
• MOTION MADE BY RISTER, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2022-26. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
• MOTION MADE BY RISTER, SECONDED BY JORDAN, TO ACCEPT ORDINANCE NO. 2022-26 AS MODIFIED. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
RITA TAX COLLECTION FOR THE MONTH OF OCTOBER, PAID IN NOVEMBER, WAS $33,615.51.
ADMINISTRATOR’S REPORT
RAILROAD STREET
CURRENTLY UNDER CDBG GRANT FUNDING IN THE AMOUNT OF $48,500.00. CONSTRUCTION WOULD BE MID TO LATE SUMMER 2023. THE STATE HAS REQUESTED THE VILLAGE EXPAND ITS CENTRAL BUSINESS DISTRICT. THIS WAS DISCUSSED AS PART OF PASSING RESOLUTION NO. 2022-10 – SEE FISCAL OFFICER’S REPORT ABOVE.

SHAFFER ROAD
THE VILLAGE LOOKED AT CDBG CRITICAL INFRASTRUCTURE AS AN AVENUE TO SECURE FUNDING, BUT THE COST ESTIMATE FOR REPAIR IS LOWER THAN THEIR TYPICAL PROJECTS. THE VILLAGE WILL NOW LOOK AT FILING FOR OPWC AS AN EMERGENCY PROJECT. MVPO WILL ADVISE AS TO THE PROCESS AND TIME FRAME. CONSTRUCTION COULD BE SUMMER 2023.

WATER PLANT
COUNCIL IS IN THE PROCESS OF PASSING AN ORDINANCE THAT WILL INCREASE WATER METER COST BY $70 PER QUARTER. THIS WILL ASSIST VILLAGE IN CASH FLOWING A LOAN IF GRANT FUNDING IS UNATTAINABLE. DAVIS HAS A MEETING DECEMBER 9, TO SEEK FUNDING THROUGH SCEIG IN COLUMBUS.

COUNCIL MEMBER STEINER STATED THAT HE HAD RESIDENT SAY THAT THEY WOULD LIKE TO SEE THE WATERLINES REPLACED PRIOR TO A NEW WATERPLANT. COUNCIL MEMBER FRANKS ASKED FOR A LIST OF WATER PROJECTS ALONG WITH PRIORITY LEVEL. DAVIS SAID HE WILL BE MEETING WITH WATER SUPERVISOR CURTIS NESTLEROAD TO GATHER THIS INFORMATION.

GENERATOR
THE OHIO EPA HAS ANNOUNCED THEY WILL OFFER GRANT FUNDING TO SMALL VILLAGES FOR A GENERATOR TO OPERATE THEIR WATER PLANT IF THEY ARE CURRENTLY WITHOUT. THE VILLAGE WILL MAKE AN APPLICATION FOR THESE FUNDS AS THE VILLAGE DOES NOT HAVE ONE. APPLICATION WILL BE SUBMITTED NOVEMBER 21, 2022, BY MVPO.

ERIE STREET SIDEWALK
VILLAGE REPRESENTATIVES MET WITH ODOT AND WALKED THE SITE. IT IS CLEAR THE FUNDING OFFERED WILL NOT COVER CONSTRUCTION. BOCKRATH ENGINEERING WILL REVIEW COST ESTIMATES AND ADVISE. DAVIS ASKED THAT THEY LIMIT THE SPEND-DOWN UNTIL THE VILLAGE DETERMINES IF IT’S A VIABLE PROJECT.

COMMITTEE REPORTS
FINANCE COMMITTEE UPDATE WAS GIVEN BY COUNCIL MEMBER RISTER. HE INFORMED COUNCIL THAT HEALTH INSURANCE RENEWAL RATE WAS GOING UP 26%. THERE ARE OPTIONS TO CHOOSE FROM THAT COULD LOWER TO A 12% INCREASE WITH RAISING THE DEDUCTIBLES. ANOTHER FINANCE COMMITTEE MEETING HAS BEEN SCHEDULED TO MEET WITH THE INSURANCE BROKERS TO DISCUSS SIGNIFICANT RATE INCREASE AND OTHER OPTIONS TO REDUCE COSTS. THE FINANCE COMMITTEE MEETING WILL BE AT TOWN HALL ON WEDNESDAY, NOVEMBER 30, 2002, AT 5:15 P.M.

OLD BUSINESS
REGIONALIZATION OF WATER SUPPLY FOR CERTAIN LOCAL COMMUNITIES, INCLUDING THE VILLAGE, WAS DISCUSSED. COUNCIL MEMBERS JORDAN AND FRANKS ATTENDED A MEETING ON THIS ISSUE, AND THIS ISSUE WILL CONTINUE TO BE REVIEWED WITH ANOTHER MEETING TO BE HELD AFTER THE FIRST OF THE YEAR.

COUNCIL MEMBER RISTER DISCUSSED NEED FOR FIRE DEPARTMENT VOLUNTEERS AND SUGGESTED A RECRUITMENT DAY. RISTER REACHED OUT TO PCED DIRECTOR COPSEY TO SEE IF THIS COULD BE A COUNTY-WIDE EVENT. MORE INFORMATION TO COME AS DISCUSSION CONTINUES ON THIS PROPOSED EVENT.

NEW BUSINESS
NONE.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $1,260.00 IN THE MONTH OF OCTOBER 2022 WITH $1,114.00 GOING TO THE VILLAGE, $141.50 GOING TO THE STATE, AND $4.50 GOING TO THE INDIGENT DRIVER’S FUND.

• MOTION MADE BY REINHART, SECONDED BY JORDAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:53 P.M.

MAYOR_________________________________________
FISCAL OFFICER___________________________________ DATE________________