October 2015 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

OCTOBER 19, 2015

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT: KEITH WEST, RUDIE REEB, KEN REINHART, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, ADMINISTRATOR SARA KEERAN, FISCAL OFFICER AIMEE LICHTY AND EMS BILLING CLERK ASHLEY MCDOUGAL. MEDIA PRESENT:  JOE SHOUSE FROM PAULDING PROGRESS.  ALSO IN ATTENDANCE WERE VISITORS RANDY SHAFFER AND RACHEL HOLLINGER.  SEVERAL ANTWERP HIGH SCHOOL GOVERNMENT STUDENTS WERE ALSO IN ATTENDANCE FOR OBSERVATION ONLY.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD SEPTEMBER 21, 2015, WERE REVIEWED.

 

MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE SEPTEMBER 21, 2015, COUNCIL MEETING.  5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. (RUDIE REEB ARRIVED FOLLOWING THE PASSAGE OF THIS MOTION).

 

THE SEPTEMBER DISBURSEMENTS WERE REVIEWED. DISCUSSION ON EXPENSES.

 

MOTION MADE BY REINHART, SECONDED BY RYAN, TO APPROVE THE SEPTEMBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

VISITORS

RANDY SHAFFER ADDRESSED council on WANTING TO PURCHASE TWO (2) NEW COTS AND TWO (2) NEW LIFT CHAIRS (ONE FOR EACH EMS SQUAD VEHICLE).  THE CURRENT COTS USED BY EMS ARE 30 YEARS OLD AND 18 YEARS OLD RESPECTIVELY.  IT SOMETIMES TAKES THREE (3) PEOPLE TO LIFT A COT.  WITH THE NEW COTS, IT SHOULD ONLY TAKE ONE PERSON TO LIFT.  DISUCSSION HAD ON STATUS OF EMS FUND FOR PROPOSED PURCHASE AND FINANCING the PURCHASE.

 

MOTION MADE BY JAN REEB, SECONDED BY WEST, TO EXPEND MONIES FROM EMS FUND TO PURCHASE TWO (2) iN/X INTEGRATED PATIENT TRANSPORT COTS AND TWO (2) MODEL 59-T EZ-GLIDE TM WITH IV AND LOCKING HANDLES WITH PANELS “RESCUE RED” LIFT CHAIRS FROM PENNCARE USING FINANCING ARRANGEMENTS AVAILABLE TO MAKE FOUR (4) EQUAL SEMI-ANNUAL PAYMENTS OVER TWO (2) YEARS WITH FIRST PAYMENT DUE IN 90 DAYS, SAID PURCHASE NOT TO EXCEED $77,800.00.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

POLICE REPORT

CHIEF CLEMENS REPORTED 103 CALLS FOR SERVICE AND 46 CITATIONS FOR THE MONTH OF SEPTEMBER.

 

EMS REPORT

A WRITTEN REPORT SHOWING 25 RUNS FOR THE MONTH OF SEPTEMBER WAS PROVIDED.  EMS BILLING CLERK MCDOUGAL PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $51,480.03, AND ANSWERED QUESTIONS OF COUNCIL CONCERNING COLLECTIONS TO DATE.

 

FISCAL OFFICER’S REPORT

THIRD READING OF RESOLUTION NO. 2015-05:  RESOLUTION ACCEPTING THE AMOUNT AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO ACCEPT RESOLUTION NO. 2015-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

SECOND READING OF ORDINANCE NO. 2015-19:  AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE NO. 2000-19 ESTABLISHING A SCHEDULE OF FEES, CHARGES, AND EXPENSES, AND A COLLECTION PROCEDURE FOR ZONING PERMITS, AMENDMENTS, APPEALS, VARIANCES, CONDITIONAL USE PERMITS, AND OTHER MATTERS RELATING TO THE ADMINISTRATION AND ENFORCEMENT OF ZONING IN THE VILLAGE OF ANTWERP, OHIO, AND REGULATING THE FEES PAID TO THE ZONING INSPECTOR FOR SERVICES.

 

SECOND READING OF ORDINANCE NO. 2015-27: AN ORDINANCE TO AMEND ORDINANCE No. 2006-26 AND ANY AMENDMENTS THERETO IMPOSING A MUNICIPAL INCOME TAX IN THE VILLAGE OF ANTWERP, OHIO.

 

SECOND READING OF ORDINANCE NO. 2015-28: AN ORDINANCE ESTABLISHING A POLICY ON THE REIMBURSEMENT TO THE VILLAGE FOR EMERGENCY MEDICAL TECHNICIAN TRAINING COSTS IN CERTAIN CIRCUMSTANCES, AND ADOPTING AN AGREEMENT FOR THIS SAME PURPOSE.

 

EMERGENCY READING OF ORDINANCE NO. 2015-29:  AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $8,000.00 FROM THE GENERAL FUND TO THE STREET LIGHTING FUND, AND DECLARING THE SAME TO BE AN EMERGENCY.

 

MOTION MADE BY RYAN, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-29. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2015-29. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-30: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $55,000.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME TO BE AN EMERGENCY.

 

MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-30. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2015-30. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

FIRST READING OF ORDINANCE NO. 2015-31:  AN ORDINANCE AMENDING SECTION 2 OF ORDINANCE NO. 2007-21 AUTHORIZING THE VILLAGE OF ANTWERP TO UTILIZE A CONTRACT FOR UTILITY SERVICES PROVIDED TO PROPERTY OWNERS THAT RENT SAID PROPERTY TO TENANTS IN THE VILLAGE OF ANTWERP, OHIO.

 

EMERGENCY READING OF ORDINANCE NO. 2015-32: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE FOR THE PURPOSE OF A WATERWORKS SYSTEM IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-32. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2015-32. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF RESOLUTION NO. 2015-06:  A RESOLUTION OF INTENTION TO APPROPRIATE CERTAIN LAND LOCATED ALONG HARRMANN ROAD FROM THE INTERSECTION OF CANAL STREET SOUTH TO THE INTERSECTION OF VICTORY LANE/HARRMANN ROAD FOR THE PUBLIC RIGHT-OF-WAY PURPOSES; AND DECLARING THE SAME AN EMERGENCY.

 

 

MOTION MADE BY DERCK, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2015-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MOTION MADE BY REINHART, SECONDED BY RYAN, TO ACCEPT RESOLUTION NO. 2015-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2015-33: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE FOR THE PURPOSE OF A SANITARY SEWERAGE SYSTEM IN THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 

MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2015-33. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2015-33. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 

A third round of mailing of the confidential income survey was completed and as of OCTOBER 13, 2015, 220 surveys have been returned.  A total of 300 surveys are required for a qualified survey.  Of the 220 SURVEYS returned, 97 REFLECT non-LMI (Low to Moderate Income) and 123 REFLECT LMI, which is 55% LMI.  The threshold to meet is 51% TO QUALIFY FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM ELIGIBILITY.  A door-to-door canvassing will be undertaken on Tuesday, OCTOBER 20, 2015, between the hours of 4:00 p.m. to 6:00 p.m.

 

The Halloween Parade will be at 3:30 p.m. Saturday, October 31ST with line up at VanCrest at 3:00 p.m.  Parade will head to the Antwerp Fire Department for costume judging with sandwiches and drinks provided by the Antwerp Fire Department Auxiliary. Treat or Treat will follow from 5:00 p.m. to 6:30 p.m.

 

COMMITTEE REPORTS

Finance Committee met on September 28, 2015, to review the health insurance renewal EFFECTIVE NOVEMBER 1, 2015.  tHE CURRENT PLAN RENEWAL (i.e., the same deductibles and out-of-pocket limits) RESULTS IN A premium increase OF 15.7%. After review of several different choices submitted by First Insurance of Defiance, the village’s insurance administrator, the committee proposes selecting a plan that increases the deductible and out-of-pocket limits but reduces the premium rate increase proposed TO RENEW the current plan.

 

MOTION MADE BY RYAN, SECONDED BY WEST, TO SELECT ANTHEM BLUE ACCESS, OPTION D53 RX 7 PLAN FOR HEALTH INSURANCE FOR VILLAGE EMPLOYEES EFFECTIVE NOVEMBER 1, 2015.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

OLD BUSINESS

ADMINISTRATOR KEERAN REMINDED VOTERS THAT THE CEMETERY LEVY IS A RENEWAL – NO NEW TAXES.

 

NEW BUSINESS

NO NEW BUSINESS.

 

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $5,070.00 FOR THE MONTH OF SEPTEMBER.  A TOTAL OF $1,062.00 WAS SENT TO THE STATE AND $39.00 WAS DEPOSITED INTO THE ALC TREATMENT FUND.

 

MOTION MADE BY REINHART, SECONDED BY WEST, TO ENTER INTO EXECUTIVE SESSION to discuss IMMINENT LITIGATION with legal counsel AT 6:51 P.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO EXIT EXECUTIVE SESSION AT 7:07 P.M.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  no action taken in executive session.

 

MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:07 P.M.

 

 

MAYOR___________________________

 

FISCAL OFFICER____________________               DATE_________________________