October 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

OCTOBER 21, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: JAN REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGALL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: BILL PHARES, RANDY GASSER, AND HIGH SCHOOL GOVERNMENT STUDENTS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD SEPTEMBER 16, 2019, WERE REVIEWED.

 

  • MOTION MADE BY ROHRS, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE SEPTEMBER 16, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

THE SEPTEMBER DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  • MOTION MADE BY ROHRS, SECONDED BY WEST, TO APPROVE THE SEPTEMBER RECONCILIATION REPORT. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

RANDY GASSER AND BILL PHARES FROM THE U.S. CENSUS BUREAU WERE PRESENT TO ENCOURAGE PEOPLE TO WORK FOR THE U.S. CENSUS BUREAU.  PAULDING COUNTY IS IN NEED OF 140 PEOPLE TO WORK THIS AREA FOR THE 2020 CENSUS THAT BEGINS IN APRIL 2020.  PAY IS $16.00 PER HOUR WITH $0.58 PER MILE FOR EVERY MILE THAT YOU DRIVE. PAY IS FROM THE TIME YOU LEAVE HOME UNTIL THE TIME YOU RETURN HOME.  ANYONE WHO IS HIRED MUST BE 18 YEARS OLD AND WILL WORK IN THE TOWN THAT THEY LIVE IN BUT IF THEY WANT TO WORK MORE AREAS THEY CAN.  HOURS ARE FLEXIBLE AND CAN RANGE FROM 10 HOURS A WEEK TO WHATEVER YOU WANT TO WORK.  RANDY POINTED OUT THAT THE CENSUS COMPLETION HELPS OUR AREA’S BUDGET AND IF THEY ARE NOT GETTING COMPLETED IT COULD AFFECT OUR SCHOOLS, HOSPITALS, CHURCHES, HEALTHCARE, MEDICAID AND MORE, ESPECIALLY WHEN APPLYING FOR GRANTS.  CENSUSES WILL BE MAILED OUT APRIL 1, 2020.  TEN DAYS LATER A POSTCARD WILL BE MAILED REMINDING RESIDENTS TO FILL OUT THE CENSUS.  TEN DAYS AFTER THAT ANOTHER POSTCARD WILL GO OUT REMINDING THEM AGAIN TO FILL OUT THEIR CENSUS.  CENSUSES CAN BE DONE ONLINE, OVER THE PHONE OR MAILED IN.  IF THE CENSUS BUREAU DOES NOT GET A RESPONSE FROM A RESIDENT, THE BUREAU WILL COMPILE A LIST AND SEND ONE OF THE EMPLOYEES IN THE AREA TO THE RESIDENCE TO DETERMINE IF VACANT, AND IF NOT, TO ENCOURAGE THE RESIDENT TO DO THE CENSUS.   TRAINING WILL BE IN PAULDING COUNTY AND WILL START SOMETIME IN DECEMBER AND WILL CONTINUE ALL THE WAY THROUGH THE CENSUS.  BILL PHARES FROM ANTWERP IS A RECRUITING ASSISTANT IN THE PAULDING COUNTY AREA THAT YOU CAN REACH OUT TO WITH ANY QUESTIONS.  BILL CAN BE REACHED AT 419-506-1219.  APPLICANTS ARE ENCOURAGED TO APPLY ONLINE AT 2020CENSUS.GOV/JOBS.

 

HIGH SCHOOL GOVERNMENT STUDENTS PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 116 CALLS FOR SERVICE FOR THE MONTH OF SEPTEMBER WITH 41 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $22,271.80 FOR THE MONTH OF SEPTEMBER, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $61,896.57. THERE WERE 27 EMS RUNS FOR SEPTEMBER. MCDOUGALL REPORTED THAT SHE STILL HAS 6 OUTSTANDING REPORTS.

 

FISCAL OFFICER’S REPORT

FINAL READING OF ORDINANCE NO. 2019-12: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CRANE TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE FOR YEARS 2020, 2021, AND 2022

 

  • MOTION MADE BY WEST, SECONDED BY ROHRS, TO ACCEPT ORDINANCE NO. 2019-12. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

FINAL READING OF RESOLUTION NO. 2019-09:  RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

 

  • MOTION MADE BY REEB, SECONDED BY ROHRS, TO ACCEPT RESOLUTION NO. 2019-09. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

SECOND READING OF ORDINANCE NO. 2019-15: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO REVISED CODE § 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER

               

SECOND READING OF ORDINANCE NO. 2019-16: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO

 

EMERGENCY READING OF ORDINANCE NO. 2019-18: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT AND ALL NECESSARY DOCUMENTS FOR THE SALE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP LOCATED AT 106 ½ ARCHER DRIVE, ANTWERP, OHIO, TO THE HIGHEST AND BEST BIDDER, AND DECLARING THE SAME AN EMERGENCY

 

BID RESULTS: WESLEY BARNARD – $38,000.00; TIMOTHY AND CYNTHIA YENSER – $42,151.10.

 

  • MOTION MADE BY WEST, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-18. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY WEST, SECONDED BY JAN REEB, TO ACCEPT ORDINANCE NO. 2019-18. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

EMERGENCY READING OF ORDINANCE NO. 2019-19:  AN ORDINANCE AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP TO ENTER INTO A NEW LEASE AGREEMENT WITH METALINK TECHNOLOGIES, INC. AND QUALSTAR COMMUNICATIONS, INC., AND DECLARING THE SAME AN EMERGENCY

 

  • MOTION MADE BY ROHRS, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-19. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

  • MOTION MADE BY RISTER, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2019-19. 6 YEAS, 0 MOTION CARRIED AND APPROVED.

 

FIRST READING OF ORDINANCE NO. 2019-20: AN ORDINANCE ADOPTING AMENDMENTS TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, SPECIFICALLY, AMENDMENTS TO DEFINITIONS (SECTION I), MEDICAL INSURANCE (SECTION 9.04), FAMILY AND MEDICAL LEAVE ACT OF 1993 (SECTION XVI), AND DISCIPLINE (SECTION XXIV)

 

RITA REPORT REVIEWED.  THERE WAS $28,846.80 COLLECTED IN OCTOBER WITH AN INCREASE OVER OCTOBER OF LAST YEAR OF $5,996.95 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $25,980.60.

 

FISCAL OFFICER LICHTY INFORMED COUNCIL THAT THE SEWER LOAN FROM SEPTEMBER 1, 1984, FOR $1,069,700.00 IS PAID IN FULL AS OF OCTOBER 3, 2019.  THIS LOAN WAS PAID DUE TO BE PAID OFF IN OCTOBER OF 2021, AND HAS BEEN PAID OFF TWO YEARS EARLY.

 

ADMINISTRATOR’S REPORT

ADMINISTRATOR KEERAN INFORMED COUNCIL THAT SHE IS CURRENTLY WORKING ON BUDGET FOR 2020.  SHE ALSO UPDATED COUNCIL ON THE WATERLINE PROJECT ON SOUTH MAIN AND EAST CANAL.  THE WATERLINE HAS BEEN REPLACED ON THE SOUTH MAIN STREET PORTION OF THE PROJECT BUT CONTRACTOR STILL HAS TO HOOK INTO EXISTING PLASTIC ON EAST CANAL WHERE PLASTIC WAS PREVIOUSLY INSTALLED FOR ABOUT A BLOCK IN DISTANCE.  THE CONTRACTOR HAS CROSSED OVER ERIE STREET WITH THE NEW LINE AND WILL BE STARTING ON EAST CANAL ON THE S CURVE AND GO TO WATERPLANT DRIVE.  ONCE COMPLETE, THE VILLAGE WILL HAVE PLASTIC LINE INSTALLED FROM THE EAST CANAL CORPORATION LIMITS BY GRANTS RECEPTION HALL, DOWN EAST CANAL STREET, THROUGH TOWN ON SOUTH MAIN STREET AND NORTH MAIN STREET ALL THE WAY TO THE NORTH MAIN STREET CORPORATION LIMITS.  THIS WAS A 6” LINE BEING REPLACED TO AN 8” LINE.  WATER MAY BE OFF INTERMITTENTLY WHILE THIS PROJECT IS BEING COMPLETED.  THIS SHOULD ELIMINATE WATERLINE BREAKS IN THIS AREA SO PLEASE BE PATIENT WITH THE CONSTRUCTION AND WATER SERVICE DURING THIS TIME.  THIS PROJECT HAS A TOTAL COST OF $305,000.00 FUNDED BY OPWC WITH HALF BEING PAID BY LOAN AT 0% INTEREST FOR 20 YEARS AND THE OTHER HALF BY A GRANT THROUGH OPWC.

 

ADMINISTRATOR KEERAN ALSO STATED that SHE APPLIED FOR AND THE VILLAGE WAS APPROVED FOR STORM SEWER MONEY BY DEFA THROUGH THE OHIO EPA AT 0% INTEREST (HARDSHIP MONEY). THE VILLAGE IS ONE OF THE FEW APPLICANTS THAT WAS ABLE TO GET 0% INTEREST. THE VILLAGE WAS APPROVED FOR UP TO $650,000.00.  KEERAN WANTS TO LOOK AT THE BUFFALO/ERIE STREET AREA THAT FLOODS.  SHE NOTED THAT JUST BECAUSE THE VILLAGE WAS APPROVED FOR FUNDING DOES NOT MEAN THE VILLAGE HAS TO TAKE IT.

 

KROOS STREET STORM SEWER PROJECT FROM THIS YEAR COST THE VILLAGE $28,000.00 AND WAS PAID OUT OF THE STORM FUND.

 

TRICK OR TREAT IS SATURDAY, OCTOBER 26, 5:00-6:30.

 

COMMITTEE REPORTS

JAN REEB UPDATED COUNCIL ON PERSONNEL COMMITTEE MEETING.  THE CHANGES DISCUSSED AT THE MEETING WILL BE MADE IN THE PERSONNEL MANUAL WHICH HAD ITS FIRST READING THIS EVENING AND CAN BE FOUND IN ORDINANCE NO. 2019-20. SHE ALSO INFORMED COUNCIL THAT THE WAY “ANNIVERSARY DATE” IS DEFINED IN THE PERSONNEL MANUAL FOR VACATION WILL STAY AS IT CURRENTLY STATES.  PERSONNEL COMMITTEE ALSO DECIDED THAT THEY WILL NOT RECOMMEND A CHANGE TO THE CURRENT LANGUAGE FOR VACATION BUYOUT AND THAT THE MAX BUYOUT IN A CALENDAR YEAR WILL REMAIN AT 80 HOURS WITH A ONE TIME REQUEST PER CALENDAR YEAR.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $5,195.00 IN THE MONTH OF SEPTEMBER WITH $3,956.00 GOING TO THE VILLAGE, $1,194.00 GOING TO THE STATE, AND $45.00 GOING TO THE INDIGENT DRIVER’S ALC TREATMENT FUND.

 

PAULDING COUNTY LAND BANK IS ONLY FUNDED THROUGH THE 2020 YEAR.  THE LAND BANK IS HOPING TO GET ADDITIONAL MONIES THROUGH THE STATE LEGISLATURE FOR FUTURE YEARS.  THIS MONEY IS USED TO TEAR DOWN RUNDOWN HOUSES AND BUSINESSES.  THE VILLAGE HAS BENEFITTED FROM THESE MONIES WITH THE LAND BANK TEARING DOWN THREE HOMES INSIDE THE CORPORATION LIMITS.  THE PROPERTY OWNER DOES HAVE TO SIGN THE PROPERTY OVER TO THE LAND BANK.

 

NEW BUSINESS

PAULDING COUNTY ECONOMIC DEVELOPMENT BANQUET WILL BE HELD NOVEMBER 12TH.

 

PERSONNEL COMMITTEE WILL MEET NOVEMBER 5TH AT 8:00AM TO DISCUSS PERSONNEL MANUAL AMENDMENTS.

 

  • MOTION MADE BY WEST, SECONDED BY REINHART, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:06 P.M.

 

 

MAYOR_________________________________________

 

FISCAL OFFICER_________________________________                                 DATE________________