October 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
OCTOBER 18, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, KENNETH REINHART, MIKE ROHRS, AND KEITH WEST.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, VILLAGE ADMINISTRATOR BRIAN DAVIS, FISCAL OFFICER AIMEE LICHTY AND POLICE CHIEF GEORGE CLEMENS. VISITORS: BILL BOYLAN, STEVE JORDAN, NATHAN ZUBER, GABE OBERLIN, BARRY HOOK, STEVE BOWERS, DOUG BRAGG, GOVERNMENT STUDENTS, ANDREW E(?), AND BRYCE STEINER.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD SEPTEMBER 20, 2021, WERE REVIEWED.

  •  MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE SEPTEMBER 20, 2021, REGULAR COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE SEPTEMBER DISBURSEMENTS WERE REVIEWED.

  •  MOTION MADE BY RISTER, SECONDED BY REEB, TO ACCEPT THE SEPTEMBER RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS
NATHAN ZUBER ASKED ABOUT BEING ON THE BOARD OF ZONING APPEALS, WHICH HAS TWO (2) OPEN POSITIONS. MAYOR REEB TOLD HIM THAT THOSE APPOINTED TO THIS BOARD MUST BE RESIDENTS OF THE VILLAGE. NATHAN ALSO ASKED ABOUT SUNSHINE LAW TRAINING FOR ELECTED OFFICIALS, AND STATUS OF HIS RECORDS REQUEST ON ZONING MATTERS.

BRYCE STEINER ASKED ABOUT THE VACANT COUNCIL SEAT.

BILL BOYLAN, STEVE JORDAN, STEVE BOWERS, BARRY HOOK, DOUG BRAGG, ANDREW E(?), AND GOVERNMENT STUDENTS PRESENT TO OBSERVE ONLY.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 79 CALLS FOR SERVICE FOR THE MONTH OF SEPTEMBER WITH 7 OFFENSES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING 167 OUTSTANDING RUNS. EMS HAD 25 RUNS IN SEPTEMBER. COLLECTIONS IN SEPTEMBER WERE $6,642.82. A YEAR-TO-DATE TOTAL OF COLLECTIONS IS $52,984.65, WITH A YEAR-TO-DATE RUN TOTAL OF 237 RUNS.

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO ENTER EXECUTIVE SESSION AT 5:38 P.M. TO DISCUSS THE SALE OF VILLAGE REAL PROPERTY. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. EXIT EXECUTIVE SESSION AT 5:52 P.M. NO ACTION TAKEN DURING EXECUTIVE SESSION.

FISCAL OFFICER’S REPORT
SECOND READING OF ORDINANCE NO. 2021-17: AN ORDINANCE ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2022

SECOND READING OF ORDINANCE NO. 2021-19: AN ORDINANCE AUTHORIZING THE ADMINISTRATOR OF THE VILLAGE OF ANTWERP TO ENTER INTO A REVISED INDEPENDENT CONTRACTOR AGREEMENT FOR A HOUSING INSPECTOR IN ACCORDANCE WITH ORDINANCE NO. 2016-17

SECOND READING OF ORDINANCE NO. 2021-20: AN ORDINANCE AMENDING CHAPTER 112 OF THE OHIO BASIC CODE ENTITLED PEDDLERS, ITINERANT MERCHANTS, AND SOLICITORS TO ADD A NEW SECTION PROHIBITING PARKING ON PUBLIC STREETS, RIGHTS-OF-WAY, AND SIDEWALKS OF MOBILE UNITS

FIRST READING OF ORDINANCE NO. 2021-21: AN ORDINANCE AMENDING ORDINANCE NO. 2010-16, AN ORDINANCE TO RETAIN THE SERVICES OF A ZONING INSPECTOR FOR THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, SPECIFICALLY TO AMEND SECTIONS 2 AND 3 OF SUCH ORDINANCE TO INCREASE THE ANNUAL PAYMENT RATE FOR THE ZONING INSPECTOR, AND TO ALSO PROVIDE A ONE-TIME PAYMENT ON COMPLETION OF ZONING MAP UPDATE

RITA TAX COLLECTION FOR THE MONTH OF SEPTEMBER, PAID IN OCTOBER, WAS $25,310.05.

ADMINISTRATOR’S REPORT
WATER PLANT DRIVE
CARRYALL TOWNSHIP HAS CANCELLED ITS SCHEDULED CHIP SEAL WORK FOR THIS FALL. WARD CONSTRUCTION HAD PLANNED ON DOING WATERPLANT DRIVE AT THE SAME TIME. AT THIS TIME, THEY DO NOT KNOW WHEN OR IF THEY WILL BE ABLE TO GET TO IT BEFORE THE WEATHER BECOMES UNFAVORABLE. THEY WILL TOUCH BASE IF THE WEATHER IS STILL FAVORABLE AT THE END OF OCTOBER.

HARRMANN DRIVE
PIONEER LINES SAID THEY ARE WAITING ON THE EASEMENT AGREEMENT FROM PAULDING COUNTY. DEPENDING UPON WHEN THEY RECEIVE IT, THE PROJECT COULD BE PUSHED OUT INTO 2022. THEY ARE ALSO SEEING SUPPLY CHAIN ISSUES FOR MATERIALS (6-TO-12-WEEK LEAD TIME). IF IT GOES INTO 2022, THEY WILL PROBABLY WAIT UNTIL MAY OR JUNE, AFTER SCHOOL IS OUT.

WATER TOWER
WE SHOULD HEAR BACK FROM THE STATE ON OUR APPLICATION BY THE END OF OCTOBER, MID-NOVEMBER.

SHAFFER ROAD
SHAFFER ROAD SLIP FUNDING SCENARIOS ARE LISTED BELOW. COUNCIL WILL NEED TO PROVIDE DIRECTION ON WHICH OPTION TO PURSUE. THE ESTIMATED PROJECT COST FOR THE SHAFFER ROAD SLIP REPAIR RANGES FROM $1,385,153 TO $1,508,681. THIS INCLUDES CONSTRUCTION AND ENGINEERING AND GEOTECHNICAL SERVICES. FUNDING OPTIONS ARE AS FOLLOWS:
SCENARIO #1
OHIO PUBLIC WORKS COMMISSION (EMERGENCY INFRASTRUCTURE FUNDING)-$250,000; CDBG CRITICAL INFRASTRUCTURE-$500,000; OR
SCENARIO #2
CDBG CRITICAL INFRASTRUCTURE-$500,000; OPWC SCIP OR LTIP FUNDING-$500,000; GRANT-$500,000, 0% INTEREST LOAN.
SCENARIO #1 COULD BE IMPLEMENTED WITH APPLICATIONS FILED AT THE END OF 2021 WITH CONSTRUCTION IN THE SPRING OF 2022. SCENARIO #2 COULD BE IMPLEMENTED WITH THE CDBG APPLICATION BEING FILED IN SEPTEMBER OF 2022 AND THE OPWC APPLICATION BEING FILED IN SEPTEMBER OF 2022. CONSTRUCTION COULD BE BID AND AWARDED ON JULY 1, 2023. OBVIOUSLY, SCENARIO #2 PRODUCES THE MOST FUNDING, BUT REQUIRES A DELAY IN PROJECT IMPLEMENTATION. WE WILL NEED TO BID THE PROJECT TO INCLUDE ENGINEERING ON A QUALITY-BASED SELECTION. MAUMEE VALLEY WILL ASSIST IN CREATING THE DOCUMENTS REQUIRED TO DO SO. COUNCIL MEMBERS NOTED PREFERENCE FOR SCENARIO #2 OPTION.

STONE STREET LIFT STATION
THE ORDINANCE TO PURCHASE HAS BEEN APPROVED. ONCE THE OWNER PROVIDES US WITH AN UPDATED MORTGAGE RELEASE, WE CAN MOVE TO CLOSING.

CATCH BASIN/MANHOLES
REPAIRING OR REPLACING CATCH BASINS AND MANHOLES FROM THE VILLAGE LIMITS ON THE NORTH END OF MAIN STREET TO THE CURVE AT CANAL STREET TOOK PLACE THE WEEK OF OCTOBER 4TH. TWO CATCH BASINS WERE FOUND TO HAVE NO DRAINAGE OUTLETS. THE CONTRACTOR AT OUR REQUEST BACKFILLED THE HOLES AND CONCRETED THE OPENING CLOSED. IN TOTAL, 9 CATCH BASINS WERE REPLACED, TWO REMOVED AND FILLED, AND 3 MANHOLES RAISED. ESTIMATED COST FOR THE PROJECT IS $35,450.00. ANTICIPATED ACTUAL COST SHOULD BE LOWER THAN THE ESTIMATE.

METALINK
METALINK WAS IN THE VILLAGE ON OCTOBER 6TH TO COMPLETE THE FIBER INSTALLATION AND TRAINING ON THE NEW PHONES. THEY WERE ONLY ABLE TO COMPLETE EMS AND FIRE BUILDING. THE BALANCE OF VILLAGE PHONES WERE SWITCHED OVER OCTOBER 18TH.

DOLLAR GENERAL-HOPS SIDEWALK
THE ADMINISTRATOR IS IN THE PROCESS OF FILING AN APPLICATION FOR A NEW ODOT PROGRAM ENTITLED SYSTEMIC SAFETY PROGRAM, WHICH SPECIFICALLY ADDRESSES PEDESTRIAN AND ROADWAY DEPARTURE ISSUES/CONCERNS. THIS WOULD BE A GOOD FIT FOR THIS PROJECT. THE ADMINISTRATOR WILL FOLLOW-UP WITH MAUMEE VALLEY TO DETERMINE WHAT INFORMATION IS REQUIRED TO APPLY, AS WELL AS OBTAINING AN UP-TO-DATE ESTIMATE.

WATER PLANT
THE ADMINISTRATOR AND CURTIS NESTLEROAD MET WITH JONES & HENRY ENGINEERS ON SEPTEMBER 27TH TO DISCUSS CURRENT BUILDING AND EQUIPMENT INVENTORY, OUR EXPECTATIONS, NEEDS, AND WANTS AS IT PERTAINS TO THE ACTUAL FOOTPRINT, AND OPERATION OF THE FACILITY. CURTIS PROVIDED THEM WITH 3 YEARS MONTHLY OPERATING REPORTS INCLUDING CHEMICAL FEED DOSAGES, RAW WATER QUALITY AT EACH WELL AND CAPACITY, INFORMATION ON EXISTING UTILITIES, EXISTING SITE PLANS, OVERVIEW OF TYPICAL OPERATIONS – CONTROL LOGIC, O&M, DAILY OPERATIONS, DISTRIBUTION SYSTEM – MAPS AND TOWER ELEVATION (NEED TO ESTABLISH HIGH SERVICE PRESSURE REQUIREMENTS), FUTURE DEVELOPMENT PLANS, AND KNOWN CONCERNS WITH WATER QUALITY (HARDNESS, T&O, ETC). WE WILL BE VISITING A SIMILAR PLANT IN ASHLEY, INDIANA IN THE COMING WEEKS SO WE CAN BETTER UNDERSTAND WHAT THE BASIC LAYOUT WOULD LOOK LIKE.

PROPOSED ZONING CHANGES PRESENTED BY GABE OBERLIN
PLANNING AND ZONING COMMISSION RECOMMENDS AMENDMENTS TO ZONING ORDINANCE AND ZONING MAP. AS TO THE ZONING ORDINANCE AMENDMENTS, THE FOLLOWING IS A SUMMARY: AMENDING ARTICLE 300 – ESTABLISHMENT AND PURPOSE OF DISTRICTS, SPECIFICALLY, REVISIONS TO B-2 GATEWAY COMMERCIAL DISTRICTS, INCLUDING BUT NOT LIMITED TO PERMITTED, CONDITIONAL AND ACCESSORY USES (AND THE TABLE ASSOCIATED WITH THIS SECTION), YARD REQUIREMENTS, EXTERIOR BUILDING MATERIALS, SIGNAGE, AND SCREENING. A SUMMARY OF THE ZONING MAP AMENDMENTS IS REFLECTED IN THE TABLE BELOW:

PARCEL OWNER ADDRESS CURRENT ZONING PROPOSED ZONING
1 12-38S-004.00 WIESEHAN KEITH L TRUSTEE WIESEHAN SUSAN R TRUSTEE 418 CANAL ST E A-1 R-1
2 12-17S-020.02 B &Y LIMITED A – SEC 34 OL – LOT 23&37&38&41 A-1 B-2
3 12-17S-022.00 B &Y LIMITED A – SEC 34 OL – LOT 23 A-1 B-2
4 12-08S-019.00 BRAEDAN HORMANN MAIN ST N B-1 B-2
5 12-17S-016-00 HOPS PLACE LLC 518 ERIE ST R-1 B-2
6 12-17S-015-00 HOPS PLACE LLC 519 ERIE ST R-1 B-2
7 12-17S-017-00 B&M PROPERTY MANAGEMENT LLC 104 WATERPLANT DR R-1 B-2
8 12-17S-018-00 VILLAGE OF ANTWERP WATERPLANT DR R-2 B-2
9 12-17S-020.00 GERKEN ROBBY L
GERKEN KATHLYN R 602 ERIE ST S R-1 B-2
10 12-17S-020.01 PAULDING COUNTY COMMISSIONERS 608 ERIE ST. S R-1 B-2
11 12-17S-077.00 PAULDING COUNTY COMMISSIONERS 608 ERIE ST. S R-1 B-2
12 12-17S-088.00 PAULDING COUNTY COMMISSIONERS 608 ERIE ST. S R-1 B-2
13 12-07S-009.00 WILLIAM BOYLAN 610 ERIE ST S R-1 B-2
14 12-07S-010.00 CIC 612 ERIE ST S R-1 B-2
15 12-07S-011.00 JAMIE LAWTON 614 ERIE ST S R-1 B-2
16 12-07S-012.00 MIKE SMITH 616 ERIE ST S R-1 B-2
17 12-07S-013.00 TRAVIS KEERAN 618 ERIE ST S R-1 B-2
18 12-07S-014.00 REINHART KRISTOPHER K REINHART SHERRY L 620 ERIE ST S R-1 B-2
19 12-07S-015.00 ALBERT MANELLA 622 ERIE ST S R-1 B-2
20 12-07S-0156.00 CHRIS WALTERS 624 ERIE ST S R-1 B-2

ADMINISTRATOR DAVIS INFORMED COUNCIL THERE WERE FOUR TREES IN THE PARK THAT NEED TAKEN DOWN AND THE COST TO REMOVE THOSE WOULD BE $7,270.00.

ADMINISTRATOR DAVIS SAID THAT THE PURCHASE ORDER FOR THE DUMP TRUCK HAS BEEN CANCELED DUE TO PRODUCTION OF THAT TYPE OF TRUCK NOT BEING AVAILABLE UNTIL LATE 2023.

COMMITTEE REPORTS
PUBLIC SAFETY COMMITTEE MET OCTOBER 11, 2021. CRAIG HIBNER FROM PEP WAS IN ATTENDANCE TO DISCUSS THE VILLAGE LIABILITY INSURANCE FOR THE PROPOSED SPLASH PAD. THE COST WOULD BE AN ADDITIONAL $250.00 ANNUALLY TO ADD THE SPLASH PAD TO OUR LIABILITY INSURANCE. RISTER WOULD LIKE A FINANCE MEETING SCHEDULED TO DISCUSS THE COST TO MAINTAIN THE SPLASH PAD IF IT WOULD BE TURNED OVER TO THE VILLAGE TO MAINTAIN.

NEW BUSINESS
GABE OBERLIN WAS IN ATTENDANCE TO SUBMIT THE PROPOSED ZONING ORDINANCE AND ZONING MAP AMENDMENTS TO THE VILLAGE COUNCIL AS RECOMMENDED BY THE PLANNING AND ZONING COMMISSION (SEE ADMINISTRATOR’S REPORT). HE ASKED COUNCIL TO AMEND THE RECOMMENDATION TO AMEND THE ZONING MAP TO INCLUDE TWO (2) MORE PARCELS TO BE REZONED, SPECIFICALLY PARCEL NO. 12-38S-013-00 (LOCATED AT 410 RIVER ST. E) OWNED BY CLIFFORD BRAGG CURRENTLY ZONED R-1 AND PROPOSED TO BE ZONED B-2; AND PARCEL NO. 12-38S-021-01 (LOCATED AT 504 RIVER ST. E) OWNED BY THE PAULDING COUNTY LAND REVITALIZATION CORP. CURRENTLY ZONED R-1-A AND PROPOSED TO BE REZONED B-2.

 MOTION MADE BY WEST, SECONDED BY RISTER, TO AMEND THE RECOMMENDATION BEING MADE BY THE PLANNING AND ZONING COMMISSION TO AMEND THE ZONING MAP AND ADD THESE TWO PARCELS TO BE REZONED B-2. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

DISCUSSION ON NEXT STEPS AND SCHEDULING A PUBLIC HEARING ON THE ZONING ORDINANCE AND ZONING MAP AMENDMENTS.

OLD BUSINESS
NONE.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $1,503.10 IN THE MONTH OF SEPTEMBER 2021 WITH $1,152.10 GOING TO THE VILLAGE, $337.50 GOING TO THE STATE, AND $13.50 GOING TO THE INDIGENT DRIVER’S FUND.

  •  MOTION MADE BY REINHART, SECONDED BY RISTER, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:11 P.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE________________