September 2019 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

SEPTEMBER 16, 2019

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR RAY DELONG.  COUNCIL PERSONS PRESENT: JAN REEB, KENNETH REINHART, DEAN RISTER, MIKE ROHRS, KEITH WEST, AND RUDIE REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, EMS CLERK ASHLEY MCDOUGALL, AND FISCAL OFFICER AIMEE LICHTY.  MEDIA PRESENT: PETER GREER – CRESCENT NEWS. VISITORS PRESENT: ALLIE BEREGSZAZI, SANDY SANDERS, AND HIGH SCHOOL GOVERNMENT STUDENTS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD AUGUST 19, 2019, WERE REVIEWED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE AUGUST 19, 2019, REGULAR COUNCIL MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE AUGUST DISBURSEMENTS WERE REVIEWED.  DISCUSSION ON EXPENSES.

 

  •   MOTION MADE BY REINHART, SECONDED BY RISTER, TO APPROVE THE AUGUST RECONCILIATION REPORT.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

VISITORS

ALLIE BEREGSZAZI ADDRESSED COUNCIL REGARDING HER CONCERNS WITH A HOUSE NEXT DOOR TO HER PROPERTY BEING IN A DILAPIDATED CONDITION AND ANYONE MOVING INTO THE HOUSE IN ITS CURRENT CONDITION.  ADMINISTRATOR KEERAN SAID SHE HAD ADDRESSED THE ISSUES WITH THE CURRENT OWNER AND WILL CONTACT HIM AGAIN TO REMIND HIM THAT NOBODY CAN MOVE INTO THIS HOUSE UNTIL IT MEETS THE VILLAGE’S MINIMUM HOUSING STANDARDS.

 

HIGH SCHOOL GOVERNMENT STUDENTS PRESENT TO OBSERVE.

 

POLICE REPORT

POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 111 CALLS FOR SERVICE FOR THE MONTH OF AUGUST WITH 68 OFFENSES.

 

EMS REPORT

EMS CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING COLLECTIONS OF $5,230.62 FOR THE MONTH OF AUGUST, WITH A YEAR-TO-DATE TOTAL COLLECTED OF $39,624.77. THERE WAS $4,050.00 TRANSFERRED TO THE VEHICLE REPLACEMENT FUND IN AUGUST.  THERE WERE 37 EMS RUNS FOR AUGUST. MCDOUGALL REPORTED THAT SHE STILL HAS 6 OUTSTANDING REPORTS. SHE DISCUSSED ISSUES ON SUBMITTING THOSE WITH THE VILLAGE SOLICITOR AND SHE WILL MOVE FORWARD IN FINALIZING THOSE REPORTS.  MCDOUGALL ALSO STATED THAT NEW PEOPLE ARE JOINING THE EMS TEAM.

 

FISCAL OFFICER’S REPORT

SECOND READING OF ORDINANCE NO. 2019-12: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CRANE TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE FOR YEARS 2020, 2021, AND 2022

 

SECOND READING OF RESOLUTION NO. 2019-09:  RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR

 

FIRST READING OF ORDINANCE NO. 2019-15: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO PURSUANT TO OHIO REVISED CODE § 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER

 

BID RESULTS: STEVE MARLIN – $90.00 PER ACRE – $2,016.00 PER YEAR; MIKE WIESEHAN – $190.00 PER ACRE – $4,256.00 PER YEAR;       ISAAC YENSER – $227.00 PER ACRE – $5,084.80 PER YEAR

 

FIRST READING OF ORDINANCE NO. 2019-16: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO LET BIDS FOR THE COLLECTION AND REMOVAL OF RESIDENTIAL GARBAGE, RUBBISH, REFUSE AND BULKY WASTE FROM THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO

 

EMERGENCY READING OF ORDINANCE NO. 2019-17: AN ORDINANCE ACCEPTING THE FINAL PLAT OF THE MAUMEE LANDING SUBDIVISION – PHASE 7 (LOT 23) TO THE ADDITION TO THE VILLAGE OF ANTWERP, PAULDING COUNTY, OHIO, PURSUANT TO ORDINANCE NO. 94-17, AND DECLARING THE SAME AN EMERGENCY

 

  •   MOTION MADE BY RISTER, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2019-17. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

  •   MOTION MADE BY ROHRS, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2019-17. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

RITA REPORT REVIEWED.  THERE WAS $27,738.17 COLLECTED IN SEPTEMBER WITH AN INCREASE OVER SEPTEMBER OF LAST YEAR OF $3,770.10 AND AN INCREASE YEAR-TO-DATE COMPARED TO LAST YEAR OF $19,983.65.

 

ADMINISTRATOR’S REPORT

DRAINAGE IMPROVEMENT PROJECT AT PARK:

THE DRAINAGE PROJECT AT RIVERSIDE PARK IS COMPLETED AND THE FINAL COST STAYED WITHIN THE BUDGET.   5 CATCH BASINS AND 360 FEET OF 10” STORM LINE WAS INSTALLED AROUND THE PLAYGROUND AND PAVILION STRUCTURES.  THE COMPANY DID AN EXCELLENT JOB AND ONE WOULD NEVER KNOW THEY DUG THE WHOLE PLACE UP.  JUST A GREAT COMPANY TO WORK WITH AND THEY COMPLETED THE JOB IN 3 DAYS.  THIS SHOULD GREATLY IMPROVE THE ACCESSIBILITY OF THE PLAYGROUND DURING THE WET SPRING MONTHS.  AGAIN THIS WAS ACCOMPLISHED WITH BLOCK GRANT FUNDS THROUGH THE PAULDING COUNTY COMMISSIONER’S OFFICE.

 

EAGLE SCOUT PROJECT AT THE PARK COMPLETED:

DAVID GARMATER FROM TROOP 143 OF ANTWERP HAD APPROACHED THE VILLAGE ABOUT DOING HIS EAGLE SCOUT PROJECT IN RIVERSIDE PARK.  DAVID PLACED A PERMANENT PICNIC TABLE AND INSTALLED ONE OF THE VILLAGE’S NEWLY PURCHASED CHARCOAL GRILLS AT THE BOTTOM OF THE STAIRWAY THAT LEADS TO THE RIVER.  HE WAS ABLE TO USE CONCRETE SLABS RECENTLY REMOVED BY THE ANTWERP ROTARY FROM THE FORMER MEMORIAL SITE AT THE PARK AROUND THE TABLE AND GRILL.  COUNCIL PERSON JAN REEB ATTENDED THE DEDICATION AND THE SCOUTS INITIATED THE GRILL.  IT IS A REALLY NICE ADDITION TO THE PARK.  THE ADMINISTRATOR ENCOURAGES EVERYONE TO USE IT.  THE SCENERY IS BEAUTIFUL IN THE RIVER BOTTOM.

 

MAUMEE LANDING SUBMITS THE FINAL PLAT TO THE VILLAGE FOR APPROVAL:

OLEY MCMICHAEL HAS SOLD ANOTHER LOT IN MAUMEE LANDING SUBDIVISION AND HAS SUBMITTED THE FINAL PLAT TO THE VILLAGE FOR APPROVAL.  PHASE 7 INCLUDES LOT 23 AND THE PLANNING COMMISSION MEMBERS WERE CPMTACTED AND PLANNING COMMISSION RECOMMENDED THE FINAL PLAT BE APPROVED.  AN ORDINANCE AND THE FINAL PLAT WAS PRESENTED FOR APPROVAL.

 

EPA’S WATER PLANT VISIT ON SEPTEMBER 5, 2019:

THE BOWLING GREEN DISTRICT OFFICE OHIO EPA INSPECTED THE VILLAGE’S WATER SYSTEM ON SEPTEMBER 5, 2019.  THE NEW IMPROVEMENTS RECENTLY COMPLETED TO THE FILTER BUILDING AND CLEAR WELL WERE REVIEWED ALONG WITH THE HIGH SERVICE PUMP BUILDING AND ALL OF THE WELLS.  THE REPRESENTATIVE DID NOT NOTE ANY VIOLATIONS TO THE VILLAGE ADMINISTRATOR OR CURTIS NESTLEROAD BUT WILL HAVE RECOMMENDATIONS ON SOME UPGRADES THAT SHE FEELS THE VILLAGE NEEDS TO THE HIGH SERVICE PUMPS.  DISCUSSION HAD THAT NEXT YEAR IMPROVEMENTS NEED TO BE MADE TO THE PIPING AND PUMPS AS THE EXISTING PUMPS HAVE OUTLIVED THEIR USEFUL LIFE.  OF COURSE, UNTIL THE VILLAGE RECEIVES THE REPORT OF THE EPA VISIT, THE VILLAGE WILL NOT KNOW THE TIMELINE TO ACCOMPLISH RECOMMENDATIONS.  THE REPRESENTATIVE DID REQUEST ALL DOCUMENTATION THAT SHE ASKED FOR TO BE SCANNED AND SENT TO HER WHICH WILL REQUIRE AT LEAST A DAY OR TWO TO ACCOMPLISH.  BUT OVERALL, THIS VISIT WAS A VAST IMPROVEMENT OVER THE 2016 VISIT.  THE REPRESENTATIVE FELT THE VILLAGE HAD ACCOMPLISHED A LOT AND THE ADMINISTRATOR GAVE CREDIT TO OPERATOR CURTIS NESTLEROAD AND OTHER UTILITY WORKERS FOR DOING A GREAT JOB RUNNING THE PLANT.

 

COMPOST SITE OFFICIALLY CLOSED AND TRANSFER SITE OPENED:

THE COMPOST SITE HAS BEEN OFFICIALLY CLOSED AND REMOVED FOR OVERSITE BY EPA.  ALL MATERIAL HAS BEEN CHIPPED AND REMOVED FROM THE SITE.  NEW SIGNAGE HAS BEEN POSTED AND AS FAR AS THE GENERAL PUBLIC IS CONCERNED, NOTHING WILL CHANGE ON WHAT THEY CAN BRING OUT TO THE SITE.  RESIDENTS BRINGING LIMBS AND LEAVES OUT SHOULD DROP THESE MATERIALS INSIDE OF THE STAKED AREA AND NOT LEAVE PLASTIC BAGS, CARDBOARD OR ANY TYPE OF GARBAGE AT THE SITE.  THE GUIDELINES OF HAVING A TRANSFER SITE IS THAT THE MATERIAL MUST BE REMOVED FROM THE SITE AT LEAST ONCE A YEAR.   PUBLICATION OF THE SITE RE-OPENING HAS BEEN PLACED ON THE VILLAGE’S WEBSITE, VILLAGEOFANTWERP.COM, ON THE VILLAGE’S FACEBOOK PAGE AND WILL BE PUBLISHED IN THE WEST BEND NEWS.  THE VILLAGE WILL ATTEMPT TO HAVE THE SITE OPEN CONTINUOUSLY WITH THE EXCEPTION OF WET WEATHER AND WINTER MONTHS.  AGAIN, IF A WINTER STORM HAS CAUSED LIMBS AND BRANCHES TO FALL, THE VILLAGE WILL OPEN TO ACCEPT THOSE.  AGAIN, LOGS AND BRANCHES OVER 3” IN DIAMETER WILL NOT BE TAKEN AS THEY CANNOT BE CHIPPED.  THIS SITE IS ONLY FOR THE BENEFIT OF VILLAGE OF ANTWERP RESIDENTS AS THEY ARE THE ONES PAYING FOR IT.

 

FIRST READING ON LETTING BIDS FOR GARBAGE COLLECTION:

THE FIRST OF THREE READINGS WAS HELD AT THE MEETING TO START THE PROCESS TO CONTINUE VILLAGE WIDE GARBAGE COLLECTION.  UTILITY COMMITTEE SCHEDULED A MEETING FOR SEPTEMBER 23, 2019, AT 8:00 A.M. TO DISCUSS LIMITING BULKY WASTE PICK-UP ITEMS TO BE INCLUDED IN THE NEXT CONTRACT.

 

COMMITTEE REPORTS

REINHART SPOKE ON BEHALF OF THE SAFETY COMMITTEE MEETING TO DISCUSS REMOVAL OF SOME STOP SIGNS IN THE VILLAGE.  THE COMMITTEE FELT THAT THERE WERE ONLY TWO THAT MAY BE ABLE TO BE REMOVED.  THE LOCATIONS OF THOSE SIGNS WERE OSWALT & WOODCOX (REMOVING WOODCOX SIGNS), AND MADISON & CANAL (REMOVING CANAL SIGNS).  SOLICITOR FARR WILL RESEARCH THE PROCESS OF REMOVING STOP SIGNS.  CHIEF CLEMENS DOES NOT THINK THE VILLAGE SHOULD REMOVE ANY.  RISTER TOLD COUNCIL ABOUT A WEIGHT LIMIT SIGN ON MADISON AND CANAL NEEDING TO BE REMOVED.  KEERAN SAID THEY WOULD GET THAT REMOVED.

 

PERSONNEL COMMITTEE WILL MEET ON SEPTEMBER 23, 2019, AT 8:30 A.M. TO REVIEW PROPOSED AMENDMENTS TO THE PERSONNEL HANDBOOK.

 

MAYOR’S REPORT

MAYOR’S COURT BROUGHT IN A TOTAL OF $8,920.00 IN THE MONTH OF AUGUST WITH $6,710.00 GOING TO THE VILLAGE, $2,129.00 GOING TO THE STATE, AND $81.00 GOING TO THE INDIGENT DRIVER’S FUND.

 

NEW BUSINESS

WEST REMINDED KEERAN THAT THE CANNON FROM THE PARK NEEDS MOVED TO A SAFE LOCATION.  KEERAN SAID THAT THEY WOULD GET IT MOVED THIS WEEK.  MAYOR DELONG SAID THAT THE VFW WILL DISCUSS HOW TO OFFER THE CANNON TO A VETERAN AT THEIR NEXT VFW MEETING.

 

REINHART SAID HE GOT A CALL ABOUT SOME LIMBS HANGING OVER THE SIDEWALK AROUND MADISON AND RIVER STREET AND ASKED IF THE VILLAGE COULD GET THOSE TRIMMED BACK.  KEERAN STATED THAT SHE WOULD GET IT TAKEN CARE OF.

 

MAYOR WOULD LIKE UTILITY COMMITTEE TO MEET TO DISCUSS IF THE VILLAGE CAN HAVE LEAF PICKUP.  HE WOULD LIKE TO SEE THIS SERVICE ADDED.

 

 

  •   MOTION MADE BY ROHRS, SECONDED BY JAN REEB, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 6:16 P.M.

 

 

 

MAYOR_________________________________________

 

FISCAL OFFICER___________________________________                            DATE________________