September 2021 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP
SEPTEMBER 20, 2021

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR JAN REEB. COUNCIL PERSONS PRESENT: DEAN RISTER, RUDIE REEB, KENNETH REINHART, AND KEITH WEST.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, VILLAGE ADMINISTRATOR BRIAN DAVIS, AND POLICE CHIEF GEORGE CLEMENS. VISITORS: BILL BOYLAN, STEVE JORDAN, MIKE MCGILBRA, MARK GREENWOOD, SANDY SANDERS, ETHAN SANDERS, NATHAN ZUBER, GABE OBERLIN, DUSTIN SENSABAUGH, AND MARIA KOBEE.

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO EXCUSE ROHRS FROM COUNCIL MEETING. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD AUGUST 16, 2021, WERE REVIEWED.

  •  MOTION MADE BY REINHART, SECONDED BY RISTER, TO ACCEPT THE MINUTES FROM THE AUGUST 16, 2021, REGULAR COUNCIL MEETING. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE AUGUST DISBURSEMENTS WERE REVIEWED.

  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT THE AUGUST RECONCILIATION REPORT. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS
MARIA KOBEE, DUSTIN SENSABAUGH ON BEHALF OF ACDC, AND MIKE MCGILBRA WITH VORTEX PRESENTED INFORMATION ON A PROPOSED PROJECT OF INSTALLING A SPLASH PAD IN THE RIVERSIDE VETERANS MEMORIAL PARK. FUNDRAISING EFFORTS BY THE FAMILY OF HOLLY KOBEE WILL BE DONATED FOR THE SPLASH PAD. DISCUSSION ON LOCATION, TREES THAT MAY NEED REMOVED AND POTENTIAL FUTURE NEED FOR MORE PARKING SPACES. INFORMATION ON THE PROPOSED SPLASH PAD, THE MECHANICS OF THE SAME, AND THE ONGOING MAINTENANCE PRESENTED BY MIKE MCGILBRA WITH VORTEX, THE PROPOSED DESIGNER AND INSTALLER. THE VILLAGE ADMINISTRATOR INQUIRED ON LIABILITY INSURANCE, AND THE ANNUAL INSURANCE PREMIUM WOULD BE $250.00, AND THERE IS NO REQUIREMENT TO INSTALL A FENCE OR OTHER GATE AROUND THE SPLASH PAD FOR INSURANCE PURPOSES. MAINTENANCE WOULD NEED TO BE PERFORMED BY SOMEONE CPO CERTIFIED (CERTIFIED POOL OPERATOR). THE APPROPRIATE PUBLIC COMMITTEES WILL MEET TO DISCUSS THIS PROPOSED PROJECT. MARK GREENWOOD PROVIDED THAT THE PARK BOARD WILL ALSO REVIEW.

NATHAN ZUBER PRESENT TO EXPRESS HIS INTEREST TO BE CONSIDERED FOR THE ZONING INSPECTOR POSITION FOR THE VILLAGE. MAYOR REEB ADVISED HIM TO SUBMIT A RESUME TO HER. HE ALSO ASKED ABOUT SUBMITTING COMPLAINTS TO THE VILLAGE ON ALLEGED VIOLATIONS ON PROPERTIES LOCATED IN THE VILLAGE. CHIEF CLEMENS RESPONDED THAT HE HAD INVESTIGATED THE COMPLAINT MADE BY MR. ZUBER AND DETERMINED THAT THERE WERE NO VIOLATIONS TO CITE TO MAYOR’S COURT.

GABE OBERLIN UPDATED COUNCIL ON ZONING MATTERS. PLANNING AND ZONING COMMISSION WILL BE MEETING THIS THURSDAY TO REVIEW THE PROPOSED AMENDMENTS TO THE ZONING ORDINANCE AND ZONING MAP. SOLICITOR FARR INSTRUCTED MR. OBERLIN TO MAKE SURE TO SUBMIT THE PROPOSED ZONING MAP AMENDMENTS TO THE VILLAGE COUNCIL. VILLAGE ADMINISTRATOR ASKED MR. OBERLIN TO REVIEW WITH HIM FIRST SO HE CAN MAKE SURE THE APPLICABLE DEADLINES ARE FOLLOWED FOR PROVIDING NOTICE ON ANY PROPOSED AMENDMENTS. MR. OBERLIN HIGHLIGHTED VARIOUS PENDING ZONING MATTERS.

BILL BOYLAN, STEVE JORDAN, SANDY SANDERS, AND ETHAN SANDERS PRESENT TO OBSERVE ONLY.

POLICE REPORT
POLICE CHIEF CLEMENS PROVIDED A WRITTEN REPORT SHOWING 52 CALLS FOR SERVICE FOR THE MONTH OF AUGUST WITH 14 OFFENSES.

EMS REPORT
EMS COORDINATOR-CLERK ASHLEY MCDOUGALL PROVIDED A WRITTEN REPORT SHOWING 141 OUTSTANDING RUNS. EMS HAD 41 RUNS IN AUGUST. COLLECTIONS IN AUGUST WERE $5,759.79. A YEAR-TO-DATE TOTAL OF COLLECTIONS IS $46,341.83, WITH A YEAR-TO-DATE RUN TOTAL OF 212 RUNS.

  •  MOTION MADE BY WEST, SECONDED BY RISTER, TO ENTER EXECUTIVE SESSION AT 6:16 P.M. TO DISCUSS PURCHASE OF PROPERTY. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. EXIT EXECUTIVE SESSION AT 6:16 P.M. NO ACTION TAKEN DURING EXECUTIVE SESSION.

FISCAL OFFICER’S REPORT
THIRD READING OF ORDINANCE NO. 2021-11: AN ORDINANCE AUTHORIZING THE VILLAGE ADMINISTRATOR TO RESIDE OUTSIDE THE VILLAGE OF ANTWERP

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2021-11. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THIRD READING OF ORDINANCE NO. 2021-12: AN ORDINANCE AMENDING ORDINANCE NO. 2020-12 ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2021, SPECIFICALLY AMENDING SECTION 1 TO ADD A NEW POSITION WITH THE TITLE “SUPERVISOR”

  •  MOTION MADE BY WEST, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2021-12. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THIRD READING OF ORDINANCE NO. 2021-15: AN ORDINANCE VACATING THAT PORTION OF ERIE STREET EXTENDED, WHICH RUNS NORTH AND SOUTH PARALLEL TO SOUTH MAIN STREET BETWEEN LOTS 14 AND 5 LOCATED AT 106 STONE STREET AND 202 STONE STREET (PARCEL NOS. 12-02S-004-00 and 12-11S-001-00) IN ANTWERP, OHIO, AND RESERVING AN EASEMENT

  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2021-15. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THIRD READING OF RESOLUTION NO. 2021-07: A RESOLUTION AMENDING RESOLUTION NO. 2020-07 AUTHORIZING THE SALE OF SURPLUS VILLAGE PROPERTY BY INTERNET AUCTION IN CALENDAR YEAR 2021

  •  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2021-07. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF RESOLUTION 2021-09: RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR (VILLAGE COUNCIL) REVISED CODE, SECS. 5705.34, – .35.

  •  MOTION MADE BY WEST, SECONDED BY RISTER, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2021-09. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT RESOLUTION NO. 2021-09. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF RESOLUTION NO. 2021-10: A RESOLUTION REPEALING RESOLUTION NO. 2018-10 AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP, OHIO TO ENTER INTO A DONATION AGREEMENT WITH PAULDING COUNTY HOSPITAL FOR THE INSTALLATION OF A TEN-STATION FITNESS TRAIL AT RIVERSIDE VETERANS MEMORIAL PARK, AUTHORIZING THE MAYOR TO EXECUTE A LETTER OF INTENT FOR SAID DONATION, AND DECLARING THE SAME AN EMERGENCY

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2021-10. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY REINHART, SECONDED BY RISTER, TO ACCEPT RESOLUTION NO. 2021-10. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2021-16: AN ORDINANCE AUTHORIZING THE ADMINISTRATOR OF THE VILLAGE OF ANTWERP, OHIO TO ENTER INTO AN AGREEMENT WITH JONES & HENRY ENGINEERS, LTD. FOR PROFESSIONAL ENGINEERING SERVICES ON THE WATER TREATMENT PLANT GENERAL PLAN, AND DECLARING THE SAME AN EMERGENCY

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2021-16. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2021-16. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

FIRST READING OF ORDINANCE NO. 2021-17: AN ORDINANCE ESTABLISHING COMPENSATION FOR THE VILLAGE OF ANTWERP, OHIO FOR THE CALENDAR YEAR 2022

EMERGENCY READING OF ORDINANCE NO. 2021-18: AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A REAL ESTATE PURCHASE AGREEMENT AND ALL NECESSARY DOCUMENTS FOR THE PURCHASE OF REAL ESTATE OWNED BY ALAN E. FRANKLIN LOCATED AT 402 STONE STREET, ANTWERP, OHIO, SPECIFICALLY THE 0.048 ACRES OF SAID REAL ESTATE IN WHICH ANTWERP’S LIFT STATION IS LOCATED, AND DECLARING THE SAME AN EMERGENCY

  •  MOTION MADE BY RISTER, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2021-18. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
  •  MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2021-18. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

FIRST READING OF ORDINANCE NO. 2021-19: AN ORDINANCE AUTHORIZING THE ADMINISTRATOR OF THE VILLAGE OF ANTWERP TO ENTER INTO A REVISED INDEPENDENT CONTRACTOR AGREEMENT FOR A HOUSING INSPECTOR IN ACCORDANCE WITH ORDINANCE NO. 2016-17

FIRST READING OF ORDINANCE NO. 2021-20: AN ORDINANCE AMENDING CHAPTER 112 OF THE OHIO BASIC CODE ENTITLED PEDDLERS, ITINERANT MERCHANTS, AND SOLICITORS TO ADD A NEW SECTION PROHIBITING PARKING ON PUBLIC STREETS, RIGHTS-OF-WAY, AND SIDEWALKS OF MOBILE UNITS

RITA TAX COLLECTION FOR THE MONTH OF AUGUST, PAID IN SEPTEMBER, WAS $26,607.92.

ADMINISTRATOR’S REPORT
KROOS STREET CROSSING
THE CROSSING GUARD INSTALLATION IS COMPLETE.

WATER PLANT DRIVE
WATER PLANT DRIVE WILL BE CHIP AND SEALED THE WEEK OF SEPTEMBER 20TH. THE SCHOOL HAS BEEN NOTIFIED.

HARRMANN DRIVE RR CROSSING
HAVING ISSUES WITH EASEMENTS FOR THE SIGNAGE. THE RAILROAD WILL SEEK THE EASEMENTS DIRECTLY WITH THE PROPERTY OWNERS.

WATER TREATMENT PLANT
GRANT APPLICATION HAS BEEN FILED FOR $5.3M. THIS APPLICATION IS WITH THE COUNTY ENGINEER WHO WILL SEND HIS PRIORITY LIST TO THE STATE. THE ADMINISTRATOR WILL EXECUTE THE AGREEMENT WITH JONES & HENRY ENGINEERS FOLLOWING PASSAGE OF ORDINANCE NO. 2021-16, AND THE COUNCIL ALREADY APPROVED TO EXPEND UP TO $49,000 ON THE PRELIMINARY ENGINEERING SERVICES. THIS PROJECT WILL THEN BE PLACED ON HOLD PENDING GRANT FUNDING APPROVAL.

WATER TOWER
GRANT APPLICATION HAS BEEN FILED FOR $627,000. THIS APPLICATION IS WITH THE COUNTY ENGINEER WHO WILL SEND HIS PRIORITY LIST TO THE STATE.

SHAFFER DRIVE
MANNIK SMITH GROUP QUOTED AN ESTIMATED COST OF $1,508,681.00. DGL SUBMITTED AN ESTIMATED COST OF $1,605,648.00. GRANT INFORMATION HAS BEEN SUBMITTED TO PUBLIC WORKS, ODOT, AND CDBG. ODOT HAS NO FUNDING THAT’S APPROPRIATE FOR THIS PROJECT.

STONE STREET LIFT STATION
SURVEY, LEGAL DESCRIPTION, AND BOUNDARY LINES HAVE BEEN ADDRESSED PER THE OWNER’S REQUEST. SPOKE WITH MR. FRANKLIN AND HE IS READY TO PROCEED. THE BANK RELEASE WILL REQUIRE UPDATING, AND WITH THE FRANKLIN’S TRAVEL SCHEDULE, THIS MAY NOT BE COMPLETED UNTIL SPRING.

CATCH BASINS AND MANHOLES
THE ADMINISTRATOR REACHED OUT TO THE PLANNER FOR ODOT DISTRICT 1. ROD STATED ODOT’S PROJECT (ST RT 49) WILL MILL THE SURFACE AND PAVE THE SAME AMOUNT THAT WAS MILLED. NORMALLY THEY MIL ROUGHLY 1.25 OR 1.5 INCHES. THE PROJECT WILL ALSO INCLUDE ADA CURB RAMP IMPROVEMENTS (IF THEY DON’T MEET CURRENT REQUIREMENTS), MINIMAL PAVEMENT REPAIR AND RE-STRIPING TO MATCH THE EXISTING PAVEMENT MARKING LAYOUT. ODOT DOES NOT TYPICALLY INCLUDE MANHOLE AND CATCH BASIN ADJUSTMENTS OR IMPROVEMENTS IN VILLAGE’S RESURFACING PROJECTS. THIS IS THE VILLAGE’S RESPONSIBILITY TO COMPLETE. DOING THAT WORK PRIOR TO THE PROJECT IS MOST DESIRABLE. THE QUOTED COST FROM BRYAN EXCAVATING TO REPLACE 9 CATCH BASINS AND RAISE 5 MANHOLES IS $35,450.

PARKS
CEO RONALD GOEDDE, PAULDING COUNTY HOSPITAL, HAS OFFERED TO DONATE $10,000 IN LIEU OF THE FIT-TRAIL EXERCISE EQUIPMENT. RESOLUTION NO. 2021-10 ADDRESSES THIS ISSUE.

METALINK
PURCHASE ORDER HAS BEEN SUBMITTED TO BEGIN SWITCHING OVER THE PHONE SYSTEM TO METALINK. THEY WERE IN THIS WEEK RUNNING THE FIBER TO VILLAGE BUILDINGS AND MAKING CONNECTIONS.

EQUIPMENT NEEDS
10’ SNOW PUSHER ($3,178.00) AND HD BUCKET ($1,803.00) HAVE BEEN RECEIVED.

PARK
THE ADMINISTRATOR REACHED OUT TO STEPHANIE MILLER WITH THE OHIO DEPARTMENT OF NATURAL RESOURCES AND ASK SHE PROVIDE US WITH AN OVERALL VIEW OF THE HEALTH OF THE TREES WITHIN OUR PARK. SHE IS SCHEDULED TO VISIT THE VILLAGE OCTOBER 14TH

424/RIVER STREET
TRAVIS MCGARVEY, PAULDING COUNTY ENGINEER, HAS ASKED IF VILLAGE WOULD LIKE RIVER STREET STRIPED AS THEY ARE STRIPPING ALL OF 424. THE QUOTED COST IS $4,420.

BUILDING INSPECTOR
PRESENTED ORDINANCE NO. 2021-19 TO UPDATE AN AGREEMENT THAT COVERS THE INSPECTOR’S COMPENSATION.

COMMITTEE REPORTS
FINANCE COMMITTEE MET AND DISCUSSED SALARIES FOR 2022 AND PROPOSED COMPENSATION INCREASE FOR ZONING INSPECTOR. SOLICITOR FARR ASKED TO DRAFT AN AMENDMENT TO THE ORDINANCE RETAINING THE SERVICES OF AND ESTABLISHING THE COMPENSATION OF THE ZONING INSPECTOR.

NEW BUSINESS
NO NEW BUSINESS.

OLD BUSINESS
NO OLD BUSINESS.

MAYOR’S REPORT
MAYOR’S COURT BROUGHT IN A TOTAL OF $2,179.00 IN THE MONTH OF AUGUST 2021 WITH $1,594.00 GOING TO THE VILLAGE, $562.50 GOING TO THE STATE, AND $22.50 GOING TO THE INDIGENT DRIVER’S FUND.

  •  MOTION MADE BY RISTER, SECONDED BY REINHART, TO ADJOURN THE MEETING. 4 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:40 P.M.

MAYOR_________________________________________

FISCAL OFFICER___________________________________ DATE__________