September Special Meeting Minutes

SPECIAL MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

SEPTEMBER 22, 2014

 

THE SPECIAL MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 6:15 P.M. BY MAYOR TOM VANVLERAH.  COUNCIL PERSONS PRESENT: LARRY RYAN, RUDIE REEB, KEN REINHART, KEITH WEST, STEVE DERCK, AND COUNCIL PRESIDENT JAN REEB.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, FISCAL OFFICER LORETTA BAKER AND ADMINISTRATOR SARA KEERAN.

 

MEDIA PRESENT: PETER GREER FROM DEFIANCE CRESCENT.

 

VISITORS

 

NO VISITORS PRESENT.

 

THIS MEETING WAS CALLED TO DISCUSS FIVE (5) TOPICS AS LISTED ON THE AGENDA.

 

1.)        EMERGENCY READING OF ORDINANCE NO. 2014-16: AN ORDINANCE REQUIRING A PERMIT FOR THE DEMOLITION OF BUILDINGS LOCATED IN THE VILLAGE OF ANTWERP, OHIO; AND DECLARING THE SAME AN EMERGENCY.

 

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-16. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-16. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

2.)        LIABILITY FOR NUISANCE CREATED ON PRIVATE PROPERTY LOCATED IN THE VILLAGE.  DISCUSSION HAD WITH LEGAL COUNSEL ON NUISANCES CREATED ON PRIVATE PROPERTY LOCATED IN THE VILLAGE AND THE RESPONSIBILITY BEING THAT OF THE PROPERTY OWNER, NOT THE VILLAGE, IF ANYONE IS HARMED BY THE NUISANCE CREATED BY THE PRIVATE PROPERTY OWNER.  IF THE VILLAGE DECIDES TO PURSUE AN ABATEMENT ACTION AGAINST THE PROPERTY OWNER, THE ACTION MUST BE FILED WITH THE COMMON PLEAS COURT REQUESTING AN ORDER REQUIRING THE PROPERTY OWNER TO ABATE THE NUISANCE.

 

3.)        WATER RATE INCREASE:  ADMINISTRATOR KEERAN PRESENTED A REPORT INDICATING WHAT THE VILLAGE WOULD RECEIVE OVER A THREE-YEAR PERIOD WITH A 3% INCREASE OR 5% INCREASE IN WATER RATES.  KEERAN REMINDED COUNCIL THAT THE WATER FUND MUST SUPPORT ITSELF AND THESE INCREASES ARE NEEDED TO RUN THE WATER DEPARTMENT AND IMPROVE CURRENT WATER LINES IN THE VILLAGE. AFTER DISCUSSION, COUNCIL RECOMMENDED AN ORDINANCE BE PREPARED FOR A FIRST READING IN OCTOBER TO INCREASE WATER RATES BY 5% FOR INSIDE CORPORATION LIMITS, HOMESTEAD, FARMER’S WELL AND BULK WATER OVER A THREE (3) YEAR PERIOD. THE RATE INCREASES WILL INCREASE REVENUE BY $43,347.55 FOR THE YEARS 2015, 2016, AND 2017.  SOLICITOR FARR WILL PREPARE AN ORDINANCE FOR FIRST READING IN OCTOBER.

 

4.)        HEALTH INSURANCE PREMIUM FOR 2015:  DISCUSSION HELD ON THE PREMIUM RATE INCREASES PROVIDED BY FIRST INSURANCE.  COUNCIL RECOMMENDED USING THE FIGURES OF RENEWING THE CURRENT HEALTH INSURANCE PLAN FOR THE BUDGET AND A VOTE WILL BE PRESENTED IN OCTOBER ON THE HEALTH INSURANCE PLAN FOR VILLAGE EMPLOYEES.

 

5.)        EXECUTIVE SESSION ON APPOINTING PERSONNEL IN EMS DEPARTMENT.

 

v  MOTION MADE BY JAN REEB, SECONDED BY WEST, TO GO INTO EXECUTIVE SESSION ON APPOINTING PERSONNEL IN EMS DEPARTMENT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  INTO EXECUTIVE SESSION AT 6:40 P.M.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO COME OUT OF EXECUTIVE SESSION AT 6:58 P.M.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  NO ACTION TAKEN IN EXECUTIVE SESSION.

 

v  MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:00 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________

September Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

SEPTEMBER 15, 2014

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.  RUDIE REEB ARRIVED AT 5:35 P.M.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER.  MEDIA PRESENT:  JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS PRESENT: JERRY ZIELKE AND KEITH NERN.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD AUGUST 18, 2014, WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT THE MINUTES FROM THE AUGUST 18, 2014, COUNCIL MEETING.  5 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE AUGUST DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE AUGUST RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

 

JERRY ZIELKE GAVE A REPORT ON BEHALF OF PAULDING COUNTY ECONOMIC DEVELOPMENT. ZIELKE ANNOUNCED THE UPCOMING BANQUET TO BE HELD SEPTEMBER 25, 2014, WITH SPEAKERS AARON PITTS FROM JOBS OHIO AND JIM WISE FROM BUREAU OF WORKER’S COMPENSATION. ZIELKE HAS BEEN IN CONTACT WITH SEVERAL DEVELOPERS WITH INTEREST IN THE 24/49 INTERCHANGE AND WILL KEEP THE VILLAGE POSTED OF ANY PROGRESS. KEITH NERN WAS IN ATTENDANCE FOR OBSERVATION.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 151 CALLS FOR SERVICE AND 37 CITATIONS FOR THE MONTH OF AUGUST. CHIEF CLEMENS REPORTED ITEMS OF INTEREST FOR THE MONTH OF AUGUST INCLUDING THE CAR ROLLOVER ACCIDENT IN FRONT OF TOWN HALL. PRAISE WAS GIVEN TO BILL FISH FOR HIS ASSISTANCE AT THE SCENE OF THIS ACCIDENT. COUNCIL MEMBERS COMMENTED THEY ARE PLEASED WITH THE POLICE VISIBILITY IN THE VILLAGE.

 

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 40 RUNS FOR THE MONTH OF AUGUST.  THERE WAS NO REPORT FROM THE EMS BILLING CLERK.

 

FISCAL OFFICER’S REPORT

 

1ST READING OF RESOLUTION NO. 2014-10: A RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING THE NECESSARY TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR.

 

EMERGENCY READING OF ORDINANCE NO. 2014-16:  AN ORDNANCE REQUIRING A PERMIT FOR THE DEMOLITION OF BUILDINGS, DWELLINGS AND STRUCTURES LOCATED IN THE VILLAGE OF ANTWERP, OHIO; AND DECLARING THE SAME AN EMERGENCY.

 

RYAN PROVIDED COMMENT AND REQUESTED REVISIONS TO THIS ORDINANCE TO DEFINE APPLICABLE BUILDINGS, EXTEND THE TIME TO COMPLETE DEMOLITION ACTIVITY, AND THE OWNER’S ABILITY TO PLACE DEMOLITION DEBRIS IN AN APPROPRIATE CONTAINER.  SOLICITOR FARR WILL REVISE THE ORDINANCE, WHICH REVISED ORDINANCE WILL BE PRESENTED AT THE SPECIAL COUNCIL MEETING.

 

A SPECIAL COUNCIL MEETING WILL BE HELD ON SEPTEMBER 22, 2014, AT 6:15 P.M.

 

DISCUSSION WAS HELD ON THE PROPERTY LOCATED IN THE 300 BLOCK OF MAIN STREET, AND THE AVAILABLE OPTIONS TO FORCE THE PROPERTY OWNER TO FILL THE HOLE LEFT AFTER THE DEMOLITION OF A BUILDING ON THIS PROPERTY.  SOLICITOR FARR STATED AN ABATEMENT ACTION INVOLVES FILING A LAWSUIT AGAINST THE PROPERTY OWNER IN THE PAULDING COUNTY COMMON PLEAS COURT.  LIABILITY FOR NUISANCE CREATED ON PRIVATE PROPERTY WILL BE DISCUSSED FURTHER AT THE SPECIAL COUNCIL MEETING SCHEDULED FOR SEPTEMBER 22, 2014.

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.

 

v  PUBLIC UTILITY COMMITTEE MET AND DISCUSSED THE POSSIBILITY OF A VILLAGE-WIDE GARBAGE PICK-UP.  KEERAN NOTED THE BILLING SOFTWARE IS ABLE TO ACCOMMODATE A BILLING ENTRY FOR GARBAGE DISPOSAL ON THE SAME BILLING CARD FOR OTHER UTILITIES.  KEERAN SPOKE WITH VARIOUS HAULERS WHO STATED THEY WILL BID BASED ON WHAT THE VILLAGE WANTS.  HAULERS WILL DO LARGE ITEM PICK-UP ONCE A MONTH AND ESTIMATES PROVIDED WERE APPROXIMATELY $11.50 PER RESIDENT PER MONTH. KEERAN WILL REPORT BACK NEXT MONTH WITH FURTHER INFORMATION ON ESTIMATES FROM THE HAULERS FOR A POSSIBLE PUBLIC HEARING.

 

v  UTILITY COMMITTEE MET REGARDING WATER RATE INCREASES PROPOSING A 3% INCREASE FOR THE NEXT THREE (3) YEARS FOR PER THOUSAND GALLONS WATER ONLY. UTILITY COMMITTEE ALSO PROPOSED A 10% INCREASE TO HOMESTEAD RATES AND INCREASE TO $8.00 PER THOUSAND FOR TREATED BULK WATER.

 

RYAN STATED THE AMOUNT OF INCREASE FOR PER THOUSAND GALLONS MAY BE TOO LOW TO ACCOMMODATE VILLAGE EXPENSES AND LOANS FOR THE WATER FUND.  RYAN REQUESTED KEERAN PREPARE ADDITIONAL WATER RATE INCREATE PROPOSALS FOR COUNCIL TO CONSIDER.  WATER RATE INCREASES WILL BE REVIEWED AT THE SPECIAL COUNCIL MEETING ON SEPTEMBER 22, 2014.

 

v  IN CORRESPONDENCE WITH THE OHIO RAIL DEVELOPMENT COMMISSION REGARDING STOP SIGNS AT ALL OF VILLAGE RAIL CROSSINGS PER STATE LAW, MEGAN MCCLORY OF THE RAIL COMMISSION IS WORKING TO EXEMPT THE VILLAGE FROM THIS REQUIREMENT PER THE MEASUREMENTS KEERAN PROVIDED MCCLORY.

 

v  HEALTH CARE INSURANCE PREMIUMS SPREADSHEET WAS PROVIDED FOR THE COUNCIL’S REVIEW AT TONIGHT’S MEETING SHOWING A 13.4% INCREASE FOR RENEWAL OF CURRENT PLAN. HEALTH INSURANCE PREMIUM RATE INCREASES WILL BE REVIEWED AT THE SPECIAL COUNCIL MEETING ON SEPTEMBER 22, 2014.

 

COMMITTEE REPORTS

 

NO OTHER COMMITTEE REPORTS.

 

OLD BUSINESS

 

NO OLD BUSINESS.

NEW BUSINESS

 

TRICK OR TREAT WILL BE HELD ON OCTOBER 25, 2014, FROM 5:00 P.M. TO 6:30 P.M.  THE CHAMBER WILL COORDINATE THE PARADE.

 

 

MAYOR’S REPORT

 

MAYOR’S COURT DEPOSITED $3,077.44 FOR THE MONTH OF AUGUST.

 

v  MOTION MADE BY RYAN, SECONDED BY REINHART, TO GO INTO EXECUTIVE SESSION REGARDING APPOINTMENT OF PERSONNEL IN THE EMS DEPARTMENT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  INTO EXECUTIVE SESSION AT 6:50 P.M.

 

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO COME OUT OF EXECUTIVE SESSION. 6 YEAS, 0 NAYS. OUT OF EXECUTIVE SESSION AT 7:00 P.M.   NO ACTION TAKEN DURING EXECUTIVE SESSION.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO GO INTO EXECUTIVE SESSION REGARDING PURCHASE OF REAL PROPERTY FOR PUBLIC PURPOSE.  6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. INTO EXECUTIVE SESSION AT 7:04 PM.

 

v  MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO COME OUT OF EXECUTIVE SESSION. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. OUT OF EXECUTIVE SESSION AT 7:17 P.M. NO ACTION TAKEN IN EXECUTIVE SESSION.

 

v  MOTION MADE BY DERCK, SECONDED BY RYAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:17 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________

Antwerp City Council August 2014 Meeting Minutes

REGULAR MEETING

COUNCIL OF THE VILLAGE OF ANTWERP

 

AUGUST 18, 2014

 

 

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB.  STEVE DERCK ARRIVED AT 5:35 P.M.

 

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER.  MEDIA PRESENT:  JOE SHOUSE FROM PAULDING PROGRESS.

 

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JULY 21, 2014, WERE REVIEWED.

 

v  MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE JULY 21, 2014, COUNCIL MEETING.  6 YEAS, 0 NAYS.  MOTION CARRIED AND APPROVED.

 

THE JULY DISBURSEMENTS WERE REVIEWED.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE JULY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

 

NO VISITORS.

 

POLICE REPORT

 

CHIEF CLEMENS REPORTED 175 CALLS FOR SERVICE AND 39 CITATIONS FOR THE MONTH OF JULY. CHIEF CLEMENS PRAISED THE FIRE DEPARTMENT AND EMS FOR THE QUICK RESPONSE TO THE FIRE AT THE OASIS.

 

EMS REPORT

 

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 23 RUNS FOR THE MONTH OF JULY. EMS BILLING CLERK MERRIMAN WILL PROVIDE A WRITTEN REPORT NEXT MONTH.

 

 

FISCAL OFFICER’S REPORT

 

3RD READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO A LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

 

v  MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-10. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  COUNCIL REQUESTED THE SOLICITOR PREPARE A LETTER TO BE SENT TO TENANT EXPLAINING CONCERNS RAISED IN SPREADING MANURE ON THE GROUND AT ISSUE.

 

EMERGENCY READING OF RESOLUTION NO. 2014-09: A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP, OHIO, TO PREPARE AND SUBMIT AN APPLICATION TO PARTICIPATE IN THE OHIO PUBLIC WORKS COMMISSION STATE CAPITAL IMPROVEMENT PROGRAM AND TO EXECUTE CONTRACTS AS REQUIRED FOR WATERLINE REPAIRS AND/OR REPLACEMENT ALONG WEST WOODCOX STREET, AND DECLARING THE SAME AN EMERGENCY.

 

KEERAN STATED THE CRITICAL INFRASTRUCTURE PROGRAM DID NOT FUND THIS PROJECT.  THIS RESOLUTION AUTHORIZES A REQUEST TO OHIO PUBLIC WORKS COMMISSION FOR A 50% LOAN AND 50% GRANT TO FUND THIS PROJECT. THE PROJECT COST IS ESTIMATED AT $171,313.00. THE VILLAGE’S SHARE IS A $4,282.82 ANNUAL PAYMENT AT 0% INTEREST FOR 20 YEARS, WHICH ANNUAL PAYMENTS WOULD COMMENCE IN 2015.

 

v  MOTION MADE BY RYAN, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

v  MOTION MADE BY RYAN, SECONDED BY DERCK, TO ACCEPT RESOLUTION NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 

BAKER NOTIFIED COUNCIL:  (1) A CHECK WAS ISSUED TO THE VANCLEVES TO ACQUIRE PROPERTY FOR CEMETERY PURPOSES; (2) INCOME TAX COLLECTION IS UP $15,000.00 COMPARED TO LAST YEAR AT THIS TIME; AND (3) QUOTES FOR HEALTH CARE INSURANCE FOR THE COMING YEAR WILL NOT BE AVAILABLE UNTIL LATE SEPTEMBER.

 

 

ADMINISTRATOR’S REPORT

 

v  SEE ATTACHED REPORT.

 

v  S&S SANITATION HAS BEEN PURCHASED BY REAL WASTE DISPOSAL.  INDIVIDUAL GARBAGE BAGS WILL NO LONGER BE AVAILABLE FOR PURCHASE.  KEERAN ASKED COUNCIL TO CONSIDER REVIEWING THE POSSIBILITY OF BIDDING A VILLAGE-WIDE CONTRACT FOR GARBAGE PICK-UP.  RYAN STATED HE IS NOT IN FAVOR OF HAVING THE VILLAGE HANDLE THE BUSINESS OF BILLING RESIDENTS FOR GARBAGE PICK-UP.  COUNCIL REQUESTED KEERAN TO CHECK IF WERLOR OR ALLIED PROVIDE INDIVIDUAL BAGS FOR PURCHASE.  PUBLIC SERVICE COMMITTEE WILL MEET TO REVIEW VILLAGE-WIDE GARBAGE PICK-UP.

 

v  KEERAN NOTED THE OPEN BASEMENT AT 310 N. MAIN STREET IS AN ISSUE AND A DANGER. KEERAN SUGGESTED THE VILLAGE HAVE AN ORDINANCE FOR DEMOLITION OF HOMES IN THE VILLAGE WITH FINES ASSESSED IF NOT FOLLOWED.  COUNCIL AGREED AND SOLICITOR FARR WILL RESEARCH THE ISSUE TO PRESENT A PROPOSAL TO THE PLANNING COMMISSION.

 

v  WATER RATES FOR 2015, 2016, AND 2017 NEED TO BE REVIEWED.  KEERAN ASKED THE UTILITY COMMITTEE TO MEET TO REVIEW PROPOSAL.

 

v  DISCUSSION HELD ON RENTAL HOMES IN THE VILLAGE THAT ARE UNINHABITABLE. KEERAN WILL CHECK WITH THE HEALTH DEPARTMENT FOR REGULATIONS AND/OR STANDARDS FOR HABITABLE LIVING CONDITIONS.  COUNCIL ASKED SOLICITOR FARR TO REVIEW OHIO REVISED CODE ON SAME SUBJECT.

 

COMMITTEE REPORTS

 

NO COMMITTEE REPORTS.

 

OLD BUSINESS

 

NO OLD BUSINESS.

NEW BUSINESS

 

WEST REMINDED COUNCIL THAT POLICE PROTECTION NEEDS TO BE AVAILABLE TOMORROW AS SCHOOL BEGINS.

 

RYAN REMINDED COUNCIL THAT VILLAGE NEEDS TO PREPARE FOR 2015 BUDGET.

 

 

 

 

MAYOR’S REPORT

 

MEDIACOM REPORTED THAT RATES WILL INCREASE SEPTEMBER 1 AND ALSO THE CHANNEL LINEUP WILL CHANGE FOR THOSE WHO USE THE CABLE SERVICE.

 

MAYOR’S COURT DEPOSITED $4,322.27, WITH $3,386.00 RETAINED BY THE VILLAGE FOR THE MONTH OF JULY.

 

DAY IN THE PARK WAS A HUGE SUCCESS AND MAYOR STATED THE UTILITY WORKERS DID A TREMENDOUS JOB PREPARING FOR THE DAY.

 

v  MOTION MADE BY RYAN, SECONDED BY WEST, TO GO INTO EXECUTIVE SESSION REGARDING RESIGNATION OF PUBLIC EMPLOYEE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. INTO EXECUTIVE SESSION AT 6:55 P.M.

 

v  MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO COME OUT OF EXECUTIVE SESSION. 6 YEAS, 0 NAYS. OUT OF EXECUTIVE SESSION AT 7:03 P.M.   NO ACTION TAKEN DURING EXECUTIVE SESSION.

 

MAYOR NOTED TRAFFIC ISSUES ON U.S. HIGHWAY 24 AND POSSIBLE ANNEXATION TO PROVIDE MORE PATROL FOR SAFETY REASONS.

 

v  MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.  MEETING ADJOURNED AT 7:10 P.M.

 

 

MAYOR___________________________

 

 

FISCAL OFFICER_____________________          DATE_________________________

July 2014 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

JULY 21, 2014
THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB. LARRY RYAN ARRIVED AT 5:40 P.M.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, ADMINISTRATOR SARA KEERAN, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD JUNE 16, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE JUNE 16, 2014, COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE SPECIAL COUNCIL MEETING HELD JULY 17, 2014, WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE SPECIAL COUNCIL MEETING HELD JULY 17, 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE JUNE DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE JUNE RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

NO VISITORS.

POLICE REPORT

CHIEF CLEMENS REPORTED 160 CALLS FOR SERVICE AND 22 CITATIONS FOR THE MONTH OF JUNE. CHIEF CLEMENS DISCUSSED WITH COUNCIL THE ORDINANCE REQUIRING DOOR-TO-DOOR SALE SOLICITATIONS TO OBTAIN A PERMIT FROM POLICE DEPARTMENT. A CONTRACTOR SOLICITED $2,000.00 FROM A LOCAL RESIDENT TO REPLACE A GARAGE DOOR AND NEVER PERFORMED SERVICES. CLEMENS ASKED IF THE VILLAGE COULD HAVE AN ORDINANCE TO PROTECT VILLAGE RESIDENTS BY HAVING EACH CONTRACTOR NOTIFY THE VILLAGE POLICE DEPARTMENT BEFORE DOING THE WORK, INCLUDING THOSE CONTRACTORS CONTACTED BY RESIDENTS. IT HAS BEEN NOTED ON THE VILLAGE WEBSITE THAT ALL RESIDENTS WHO ARE CONTACTED BY AN UNSOLICITED SALESPERSON SHOULD ASK TO SEE THE PERMIT ISSUED BY THE POLICE DEPARTMENT. SOLICITOR FARR WILL RESEARCH WHETHER THE VILLAGE CAN REQUIRE ALL CONTRACTORS PERFORMING SERVICES IN THE VILLAGE TO OBTAIN A PERMIT BEFORE COMMENCING WORK.

EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 10 RUNS FOR THE MONTH OF JUNE. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $19,206.25.

FISCAL OFFICER’S REPORT

3RD READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

THIS IS A RENEWAL LEVY OF ONE MILL FOR A FIVE-YEAR PERIOD, COMMENCING IN THE YEAR 2015, FOR THE PURPOSES PROVIDED UNDER ORC 5705.19(A), INCLUDING CURRENT EXPENSES (LIGHTING).

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2014-06. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

3RD READING OF RESOLUTION NO. 2014-08: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25, AND 5705.26.

THIS IS AN ADDITIONAL LEVY OF 2.63 MILLS TO GENERATE REVENUE OF $50,000.00 EACH YEAR OVER A FIVE-YEAR PERIOD, COMMENCING IN YEAR 2015, FOR THE PURPOSES PROVIDED UNDER ORC 5705.19(I), INCLUDING FIRE EQUIPMENT (PUMPER/TANKER FIRE ENGINE AND FIRE GEAR).

 MOTION MADE BY RYAN, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2014-08. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

 MOWING IN THE VILLAGE HAS BEEN CONTINUOUS. LETTERS HAVE BEEN SENT TO THOSE NOT COMPLYING WITH TALL GRASS, JUNK AND GARBAGE ORDINANCES.

 NATIONAL SIGNAL CORP. WILL BE REPLACING THE SIGNAL AT THE CROSSING NEAR THE OASIS IN THE NEXT FEW WEEKS. THEY WILL BE REMOVING THE OLD BOX AT THIS LOCATION AND THE VILLAGE WILL PAY FOR THE CONCRETE TO COVER IT. NATIONAL SIGNAL WILL DONATE OLD SIGNALS TO THE VILLAGE TO PLACE AT THE DEPOT.

 OLEY MCMICHAEL IS IN THE PROCESS OF BUILDING VILLAS AT THE FIRST FOUR LOTS IN HIS ADDITION.

 KEERAN NOTED THE SYNDER PROPERTIES FIVE-YEAR WAITING PERIOD FOR USAGE OR SALE WILL BE UP IN JULY OF 2015. KEERAN ASKED COUNCIL TO THINK ABOUT WHAT THE VILLAGE WOULD LIKE TO DO WITH THE PROPERTIES, SELLING BY COMPETITIVE BIDDING BEING AN OPTION IF THE PROPERTIES ARE NOT NEEDED FOR MUNICIPAL PURPOSES.

 UNITED WAY CLEAN-UP DAY WILL BE HELD IN SEPTEMBER. KEERAN WILL KEEP US POSTED AS TO THE DATE.

 SOME RESIDENTS HAVE STOPPED IN WITH R.I.T.A. QUESTIONS, WHICH KEERAN HAS ADDRESSED.

 THE VILLAGE WILL BE PAINTING THE PARK RESTROOMS BEFORE “DAY IN THE PARK.”

 NEW SIGNAGE WILL BE PLACED IN THE PARK. REINHART NOTED THERE IS A TIME CAPSULE BURIED AT THE PARK, WHICH SHOULD ALSO BE MARKED WITH A SIGN.

 RYAN ASKED THAT ALL PLAYGROUND EQUIPMENT BE AUDITED BEFORE “DAY IN THE PARK” FOR DANGEROUS ITEMS.

 ALSO NOTED THE VILLAGE NEEDS TO ADDRESS WITH DOG OWNERS THE NEED TO CLEAN UP AFTER THEIR DOG WHEN THEY ARE AT THE PARK.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

OLD BUSINESS

NO OLD BUSINESS.

NEW BUSINESS

NO NEW BUSINESS.

MAYOR’S REPORT

MAYOR STATED THERE IS A VENDOR FROM MICHIGAN WHO WANTS TO PARTICIPATE IN THE RIBFEST NEXT YEAR. HE WILL DONATE ALL PROFITS BACK TO THE VILLAGE.

MAYOR’S COURT DEPOSITED $1,344.00 FOR THE MONTH OF JUNE.

MAYOR HAS EMAILED JERRY ZEILKE CONCERNING PROGRESS FOR POTENTIAL DEVELOPMENT AT THE 24/49 INTERCHANGE.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:13 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________

JUNE 2014 MEETING MINUTES

 

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

JUNE 16, 2014
THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: SHERIFF JASON LANDERS. ADMINISTRATOR SARA KEERAN ABSENT DUE TO ILLNESS.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD MAY 19, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT THE MINUTES FROM THE MAY 19, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE MAY DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY DERCK, TO APPROVE THE MAY RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

SHERIFF LANDERS WAS PRESENT FOR OBSERVATION.

POLICE REPORT

CHIEF CLEMENS REPORTED 119 CALLS FOR SERVICE AND 18 CITATIONS FOR THE MONTH OF MAY. DISCUSSION HAD ON THE USE OF FOUR WHEELERS IN THE VILLAGE. CHIEF CLEMENS STATED THAT AS LONG AS ADULTS ARE DRIVING THE FOUR WHEELERS AND THEY ARE DRIVING RESPONSIBLY, HE DID NOT HAVE AN ISSUE WITH THEM. CLEMENS TOLD COUNCIL THAT THE NEW CRUISER HAD BEEN HIT BUT ALREADY REPAIRED AT NO COST TO THE VILLAGE.
EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 18 RUNS FOR THE MONTH OF MAY. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $17,445.23.

FISCAL OFFICER’S REPORT

2ND READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

2ND READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO A LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

EMERGENCY READING OF ORDINANCE NO. 2014-11: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $25,000.00 AND DECLARE THE SAME TO BE AN EMERGENCY.

THIS TRANSFER IS FOR OPERATING EXPENSES OF THE WATER DEPARTMENT. OWDA LOAN PAYMENT MADE FROM WATER FUND PRIOR TO THIS REQUESTED TRANSFER FROM GENERAL FUND.

 MOTION MADE BY RYAN, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RYAN, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2014-11. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-12: AN ORDINANCE TO PROVIDE FOR THE ISSUANCE OF A NOTE TO PAY A PORTION OF THE COST OF INSTALLING THE LIFT STATION IN THE COLONY SUBDIVISION IN THE VILLAGE OF ANTWERP, COUNTY OF PAULDING, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-12. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-12. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF RESOLUTION NO. 2014-08: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25, AND 5705.26.

THIS IS AN ADDITIONAL LEVY TO PROVIDE FUNDS TO PURCHASE A NEW FIRE TRUCK AND GEAR FOR FIRE DEPARTMENT. A SPECIAL COUNCIL MEETING IS SCHEDULED FOR JULY 17, 2014, AT 8:00 A.M. A 2ND READING OF THIS ORDINANCE WILL BE GIVEN AT THIS SPECIAL COUNCIL MEETING.

EMERGENCY READING OF ORDINANCE NO. 2014-13: AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, TO ADD SECTION 429 ADOPTING A COMPREHENSIVE PLAN FOR THE VILLAGE OF ANTWERP, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-13. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RYAN, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-13. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-14: AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE VILLAGE OF ANTWERP, OHIO, TO REZONE CERTAIN PARCELS IN THE VILLAGE OF ANTWERP FROM AGRICULTURAL DISTRICT (A-1) TO MULTIPLE FAMILY DISTRICT (R-2), AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-14. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT. MAYOR VANVLERAH DISCUSSED THE FOLLOWING FROM KEERAN’S REPORT:

 PUBLIC HEARINGS WERE HELD ON THE COMPREHENSIVE PLAN AND RE-ZONING OF CERTAIN AREAS FROM A-1 (AGRICULTURAL) DISTRICT TO R-2 (MULTI-FAMILY) DISTRICT. NO PUBLIC PARTICIPATION AT THE HEARINGS.

 THE VILLAGE HAS EXPERIENCED MANY MALFUNCTIONS WITH THE CURRENT TELEMETRY SYSTEM THAT CONNECTS THE WATER PLANT HIGH SERVICE PUMP TO THE WATER TOWER. OVER THE PAST TWO (2) YEARS, THE INVOICES FOR THESE REPAIRS TOTAL OVER $10,000.00. THE ESTIMATE FROM SCHWELLER ELECTRIC IS $16,800.00 TO REPLACE THE CURRENT SYSTEM. THIS QUOTE WAS AVAILABLE FOR COUNCIL’S REVIEW.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT SCHWELLER ELECTRIC’S QUOTE AND AUTHORIZE PAYMENT OF AMOUNT SET FORTH IN THE QUOTE TO REPLACE THE TELEMETRY SYSTEM FOR THE WATER TOWER/WATER PLANT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 REPLACED THE OLDER ZERO TURN MOWER WITH A USED 2011 JOHN DEERE FOR $4,995.00. ALSO PURCHASED A NEW ZERO TURN MOWER AS APPROPRIATED IN THIS YEAR’S BUDGET FOR $7,900.00.

 PATCHING AND REPAVING WILL BEGIN AT THE END OF THE MONTH.

 TALL GRASS AND JUNK NOTICES HAVE BEEN SENT ON AN ONGOING BASIS.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

OLD BUSINESS

FISCAL OFFICER BAKER REPORTED TO COUNCIL THE CELL PHONE BILL RECEIVED IN JUNE FOR THE POLICE DEPARTMENT HAS BEEN LOWERED BY ONE-HALF OF PRIOR BILLED AMOUNTS AND THE VILLAGE CELL PHONES ARE NOW ON THE SAME PROGRAM AND SHOULD BE LOWER NEXT MONTH.
NEW BUSINESS

LOOP PAVING DONATED $1,000.00 AND THE VFW DONATED $500.00 TOWARD THE COST OF INSTALLING SECURITY CAMERAS AT THE PARK.

MAYOR’S REPORT

MAYOR NOTED A NEW EMA DIRECTOR HAS BEEN HIRED FOR THE COUNTY.

MAYOR’S COURT DEPOSITED $2,048.00 FOR THE MONTH OF MAY.

RIBFEST BROUGHT MANY NEW PEOPLE TO THE VILLAGE, PERHAPS DUE TO THE NEW WEBSITE INFORMATION.

SECURITY CAMERAS HAVE BEEN INSTALLED AT THE PARK TO HELP CONTROL THE VANDALISM.

 MOTION MADE BY REINHART, SECONDED BY RYAN, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:20 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________

April 2014 Council Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

MAY 19, 2014

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN, STEVE DERCK AND COUNCIL PRESIDENT JAN REEB.

ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: STUDENTS GABRIELLE ZUBER, ALEXANDER VAIL, COLLIN PERRY, COLTON BENNETT AND ALLYSSA JACKSON.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD APRIL 21, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE APRIL 21, 2014, COUNCIL MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE APRIL DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO APPROVE THE APRIL RECONCILIATION REPORT. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.
VISITORS

ALL STUDENTS WERE PRESENT FOR GOVERNMENT CLASS REQUIREMENT.

POLICE REPORT

CHIEF CLEMENS REPORTED 127 CALLS FOR SERVICE AND 12 CITATIONS FOR THE MONTH OF APRIL. CHIEF CLEMENS NOTED HE HAS REVIEWED THE AT&T PHONE BILLS AND NEGOTIATED A LOWER MONTHLY INVOICE (REDUCED FROM $360.00 TO APPROXIMATELY $180.00). CHIEF PRESENTED INFORMATION REGARDING THE HOME AT 114 WOODCOX. THIS INFORMATION WILL BE REVIEWED BY COUNCIL FOR DISCUSSION AT THE NEXT COUNCIL MEETING. CHIEF RECOMMENDED THIS HOME BE DEMOLISHED. DISCUSSION HELD FOR THE NEED OF AN ORDINANCE REGARDING RENTAL HOMES IN THE VILLAGE AND MINIMUM GUIDELINES FOR LANDLORDS TO FOLLOW IN RENTING RESIDENTIAL PROPERTIES. SAFETY COMMITTEE WILL REVIEW THIS ISSUE. CHIEF REPORTED THAT LAST WEEK THE VILLAGE POLICE DEPARTMENT HOSTED AN INFORMATION CLASS WITH THE STATE PATROL DRUG TASK FORCE. CHIEF REMINDED THE COUNCIL THAT THE VILLAGE POLICE DEPARTMENT WILL CHECK RESIDENT HOMES WHILE THE RESIDENTS ARE ON VACATION OR AWAY.

EMS REPORT

RANDY SHAFFER PROVIDED A WRITTEN REPORT SHOWING 12 RUNS FOR THE MONTH OF APRIL. EMS BILLING CLERK MERRIMAN PROVIDED A WRITTEN REPORT SHOWING EMS RUN COLLECTIONS YEAR-TO-DATE OF $15,906.21.

FISCAL OFFICER’S REPORT

1ST READING OF RESOLUTION NO. 2014-06: A RESOLUTION DETERMINING TO PROCEED WITH THE SUBMISSION TO THE ELECTORS OF THE QUESTION OF LEVYING A TAX IN EXCESS OF THE TEN-MILL LIMITATION OHIO REVISED CODE SECTIONS 5705.19, 5705.191, 5705.25 AND 5705.26.

EMERGENCY READING OF RESOLUTION NO. 2014-07: RESOLUTION OF NECESSITY: A RESOLUTION DECLARING IT NECESSARY TO LEVY A TAX OUTSIDE THE TEN-MILL LIMITATION AND REQUESTING THE CERTIFICATION FROM THE COUNTY AUDITOR PURSUANT TO OHIO REVISED CODE SECTION 5705.03; AND DECLARING THE SAME AN EMERGENCY.

 THIS RESOLUTION REQUESTS THE COUNTY AUDITOR TO CERTIFY THE CURRENT TAX VALUATION OF THE VILLAGE AND THE NUMBER OF MILLS REQUIRED TO GENERATE $250,000.00 IN REVENUE FOR AN ADDITIONAL LEVY FOR FIRE APPARATUS, APPLIANCES, AND EQUIPMENT, INCLUDING PUMPER/TANKER FIRE ENGINE AND FIRE GEAR FOR FIREFIGHTING PERSONNEL.

 MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2014-07. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-09: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2014-09. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF ORDINANCE NO. 2014-10: AN ORDINANCE AUTHORIZING THE LEASE OF REAL ESTATE OWNED BY THE VILLAGE OF ANTWERP, OHIO, PURSUANT TO OHIO REVISED CODE 721.03 AND AUTHORIZING THE MAYOR TO ENTER INTO LEASE AGREEMENT WITH THE HIGHEST AND BEST BIDDER.

ADMINISTRATOR’S REPORT

SEE ATTACHED REPORT.

 THE WATERLINE REPLACEMENT ON W. WOODCOX HAS BEEN CHOSEN TO BE INCLUDED IN THE PAULDING COUNTY COMMISSIONERS’ APPLICATION TO THE STATE. THE COST OF THE PROJECT IS $171,313.00 WITH $26,250.00 ENGINEERING COST TO BE PAID BY THE VILLAGE. THIS WILL BE A 2015 PROJECT.

 PLANNING COMMISSION MET ON MAY 12 TO REVIEW THE COMPREHENSIVE PLAN DOCUMENT AND RECOMMENDED, BY ADOPTION OF MOTION, THAT THE ZONING ORDINANCE BE AMENDED TO INCLUDE THE COMPREHENSIVE PLAN. THE COMPREHENSIVE PLAN HELPS THE VILLAGE IN ESTABLISHING ZONING GUIDELINES. A PUBLIC HEARING WILL BE SCHEDULED AND THE PROPOSED AMENDMENT TO THE ZONING ORDINANCE WILL BE ON THE AGENDA FOR THE JUNE COUNCIL MEETING.

 PLANNING COMMISSION ALSO RECOMMENDED, BY ADOPTION OF MOTION, RE-ZONING CERTAIN DESIGNATED AREAS FROM A-1 (AGRICULTURAL) TO R-2 (MULTIPLE FAMILY). A PUBLIC HEARING WILL BE SCHEDULED AND THE PROPOSED AMENDMENT TO THE ZONING MAP WILL BE ON THE AGENDA FOR THE JUNE COUNCIL MEETING.

 THE VILLAGE RECEIVED THE FIRST QUARTERLY PAYMENT FROM THE MEDIACOM FRANCHISE AGREEMENT OF $2,388.57.

 THE COMMISSIONERS CONVEYED THE BALL FIELD PROPERTY TO THE ANTWERP BALL ASSOCIATION. IN THE EVENT THAT THE BALL ASSOCIATION CEASES TO EXIST, THE BALL FIELD PROPERTY WILL REVERT TO THE VILLAGE. THE PROPERTY MUST BE USED FOR RECREATIONAL PURPOSES ONLY, NO MATTER WHO OWNS THE PROPERTY.

 NEW WEBSITE IS UP AND RUNNING AT: villageofantwerp.com. THIS NEW WEBSITE HAS A FEATURE THAT ANYONE CAN ENTER THEIR E-MAIL ADDRESS AND RECEIVE UPDATES ENTERED BY THE VILLAGE.

 PEP INSURANCE COST FOR LIABILITY AND PERSONAL PROPERTY COVERAGE IS UP FOR RENEWAL. THE RENEWAL PRICE IS $28,027.00 – A SLIGHT INCREASE FROM LAST YEAR. THIS WILL COVER REAL PROPERTY VALUE OF $5,068,844.00 AND $2,000,000.00 IN LEGAL LIABILITY FOR THE VILLAGE.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE PEP INSURANCE RENEWAL AND AUTHORIZE PAYMENT OF THE PEP INSURANCE RENEWAL INVOICE. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 UPCOMING EVENTS ARE CLEAN-UP DAY MAY 24; RIBFEST JUNE 7; AND COMMUNITY-WIDE GARAGE SALE JUNE 13 AND 14.

COMMITTEE REPORTS

RECREATION COMMITTEE MET ON MAY 19. ITEMS DISCUSSED WERE ADDING MORE MULCH TO THE PLAYGROUND AREA, MOTION LIGHTING IN THE PARK RESTROOMS, AND NEW BIKE RACK DONATED BY THE PARK BOARD.

DISCUSSION HELD ON THE VANDALISM THAT CONTINUES IN THE PARK. CAMERAS ARE NEEDED AND MORE POLICE PRESENCE. IT WAS SUGGESTED THE POLICE LOCK THE PARK RESTROOMS AT DARK. MAYOR NOTED IF ANYONE IS FOUND VANDALIZING THE PARK PLAYGROUND EQUIPMENT OR RESTROOMS, THEY WILL BE PROSECUTED TO THE FULLEST EXTENT ALLOWED BY THE LAW.

OLD BUSINESS

RIGHT-OF-WAY STILL ON HOLD FOR THE SAFE ROUTES TO SCHOOL PROGRAM. KEERAN STILL WORKING ON CONTACTING THE NEW OWNER OF THE PROPERTY WHERE THE RIGHT-OF-WAY IS REQUIRED TO INSTALL NEXT PHASE OF SIDEWALKS.
NEW BUSINESS

COUNCIL NOTED THEY WOULD LIKE TO SEE THE POLICE VISIBLE AT THE SCHOOL WHEN KIDS ARE BEING DROPPED OFF AT THE START OF THE SCHOOL DAY.
MAYOR’S REPORT

MAYOR ASKED FOR PROMOTION OF THE UPCOMING RIBFEST. NOTED THE BALL FIELD WAS A GREAT OPPORTUNITY FOR THE VILLAGE WITH MUCH WORK DONE BEHIND THE SCENES, AND THANKED BRYCE STEINER AND AIMEE LICHTY FOR ALL THE WORK THEY PUT INTO THE NEW WEBSITE.

MAYOR’S COURT DEPOSITED $785.00 FOR THE MONTH OF APRIL.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO ADJOURN THE MEETING. 6 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 6:40 P.M.

 

 

MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________

February 2014 Meeting Minutes

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

MARCH 17, 2014
THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, KEITH WEST, LARRY RYAN AND COUNCIL PRESIDENT JAN REEB. ABSENT: STEVE DERCK.

ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: MARK HOLTSBERRY AND RAY FRIEND, FIRE CHIEF.

 MOTION MADE BY RYAN, SECONDED BY WEST, TO EXCUSE STEVE DERCK FROM THE MARCH COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD FEBRUARY 24, 2014, WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT THE MINUTES FROM THE FEBRUARY 24, 2014, COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE FEBRUARY DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO APPROVE THE FEBRUARY RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

RAY FRIEND, FIRE CHIEF, WAS PRESENT TO DISCUSS THE NEED FOR A NEW FIRE TRUCK. HE ASKED IF THE COUNCIL WOULD PUT THIS LEVY ON THE BALLOT THIS FALL. WEST RAISED AN ISSUE CONCERNING THE APPORTIONING OF INCOME TAX REVENUE TO VARIOUS DEPARTMENTS, INCLUDING THE FIRE DEPARTMENT. WEST BELIEVES THE VILLAGE SHOULD RESERVE FUNDS TO PAY FOR A NEW FIRE TRUCK. RYAN STATED THAT THE VILLAGE APPORTIONS INCOME TAX REVENUES TO FUND DEPARTMENT OPERATIONS WITH MORE REVENUE BEING APPORTIONED TO OPERATE THE POLICE DEPARTMENT. AFTER DISCUSSION, DECISION MADE TO HAVE FINANCE COMMITTEE MEET TO REVIEW INCOME TAX REVENUE TO FUND DEPARTMENT OPERATIONS AND LEVY NEEDS. THEY WILL ALSO MEET REGARDING THE EXPIRING FIRE SERVICE CONTRACTS WITH CARRYALL AND HARRISON TOWNSHIPS. THIS COMMITTEE MEETING WILL BE HELD ON APRIL 16, 2014, AT 8:00 A.M.

MARK HOLTSBERRY IS RUNNING FOR COUNTY COMMISSIONER IN THE SPRING AGAINST INCUMBENT FRED PIEPER. HOLTSBERRY STATED HE STANDS FOR “INTEGRETITY, EXPERIENCE AND COMPROMISE WITHOUT SACRIFICE.”

POLICE REPORT

POLICE DEPARTMENT REPORTED 129 CALLS FOR SERVICE AND 12 CITATIONS FOR THE MONTH OF FEBRUARY. CHIEF CLEMENS STATED THAT THE POLICE DEPARTMENT HAS MOVED INTO THE REMODELED SPACE AND HE IS VERY APPRECIATIVE OF ALL THAT HAS BEEN DONE TO MAKE THIS POSSIBLE. HE STATED THAT THERE HAVE BEEN COMPLAINTS ABOUT RESIDENTS PLACING SNOW IN THE ROADWAY. THIS IS VERY DANGEROUS FOR DRIVERS AND WILL NOT BE TOLERATED.
EMS REPORT

WRITTEN REPORT GIVEN BY RANDY SHAFFER SHOWING 17 RUNS FOR THE MONTH OF FEBRUARY. EMS BILLING CLERK MERRIMAN SHOWED COLLECTIONS YEAR-TO-DATE OF $9,732.99. RYAN ASKED FOR A TOTAL COLLECTION FIGURE FROM LAST YEAR. MERRIMAN WILL PROVIDE RYAN THIS INFORMATION.

FISCAL OFFICER’S REPORT

3RD READING OF ORDINANCE NO. 2013-49: AN ORDINANCE ADOPTING THE MODEL ORDINANCE PREPARED BY THE OHIO ATTORNEY GENERAL PURSUANT TO SECTION 715.55 OF THE OHIO REVISED CODE ON REGULATIONS GOVERNING SEXUALLY ORIENTED BUSINESSES AND EMPLOYEES.

 MOTION MADE BY WEST, SECONDED BY RYAN, TO ACCEPT ORDINANCE NO. 2013-49. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

3RD READING OF ORDINANCE NO. 2013-50: AN ORDINANCE ADOPTING THE MODEL ORDINANCE PREPARED BY THE OHIO ATTORNEY GENERAL PURSUANT TO SECTION 715.55 OF THE OHIO REVISED CODE ON REGULATIONS GOVERNING CRIMINAL CONDUCT IN SEXUALLY ORIENTED BUSINESSES.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2013-50. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

3RD READING OF ORDINANCE NO. 2013-51: AN ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, AMENDING CHAPTER 138 OF THE OHIO BASIC CODE ADOPTED BY THE VILLAGE OF ANTWERP, OHIO, TO INCLUDE SECTION 138.19 PROHIBITING THE MANUFACTURE, SALE, DISTRIBUTION AND POSSESSION OF SYNTHETIC DRUGS AND SYNTHETIC DRUG LOOKALIKE SUBSTANCES.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2013-51. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

2ND READING OF RESOLUTION NO. 2014-01: A RESOLUTION REQUESTING THE COUNTY AUDITOR TO CERTIFY TO THE VILLAGE OF ANTWERP THE TOTAL CURRENT TAX VALUATION AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY 1 MILL FOR A RENEWAL LEVY FOR CURRENT EXPENSES.

EMERGENCY READING OF ORDINANCE NO. 2014-08: AN ORDINANCE ADOPTING AN AMENDMENT TO THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, TO ADD SECTION ON EMPLOYEE COMPENSATION WHEN WEATHER EMERGENCY DECLARED FOR PAULDING COUNTY, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-08. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-08. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF RESOLUTION NO. 2014-02: A RESOLUTION AUTHORIZING THE MAYOR OF THE VILLAGE OF ANTWERP, OHIO, TO PREPARE AND SUBMIT AN APPLICATION TO THE PAULDING COUNTY BOARD OF COMMISSIONERS FY 2014 COMPETITIVE COMMUNITY DEVELOPMENT BLOCK GRANT CRITICAL INFRASTRUCTURE PROGRAM AND TO EXECUTE CONTRACTS AS REQUIRED FOR WATERLINE REPAIRS AND/OR REPLACEMENT ALONG WEST WOODCOX STREET; AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY WEST, SECONDED BY REINHART, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT RESOLUTION NO. 2014-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF RESOLUTION NO. 2014-03: A RESOLUTION OF THE VILLAGE OF ANTWERP TO PURCHASE REAL ESTATE AND ENTER INTO AN AGREEMENT TO PURCHASE THE REAL ESTATE, SAID REAL ESTATE BEING PURCHASED FOR CEMETERY PURPOSES; AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY RYAN, TO SUSPEND THE RULES REGARDING RESOLUTION NO. 2014-03. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT RESOLUTION NO. 2014-03. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

KEERAN REPORTED THAT WINTER WEATHER CAUSED FROZEN WATER LINES UNDER THE ROAD IN CERTAIN AREAS OF THE VILLAGE. THE VILLAGE RETAINED ALL PURPOSE TO THAW LINES AT A COST OF $4,003.00.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.

OLD BUSINESS

NO OLD BUSINESS.

NEW BUSINESS

DISCUSSION WAS HELD ON THE BALL PARK PROPERTY BEING PURCHASED BY THE COUNTY COMMISSIONERS AT SHERRIFF’S SALE. THE COUNTY COMMISSIONERS WOULD LIKE TO DONATE THE PROPERTY TO THE VILLAGE. COUNCIL AGREED TO ACCEPT THE DONATION OF THIS PROPERTY.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT THE DONATION OF THE BALL PARK PROPERTY. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

DISCUSSION HELD ON THE EXPIRING LEASE FOR FARMLAND AT YEAR-END 2014.

 MOTION MADE BY JAN REEB, SECONDED BY RYAN, TO START THE PROCESS OF PUBLISHING NOTICE FOR COMPETITIVE BIDDING TO LEASE THE FARMLAND FOR THE NEXT FIVE (5) YEAR PERIOD (2015-2019). 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $685.00 FOR THE MONTH OF FEBRUARY. MAYOR THANKED COUNTY COMMISSIONERS FOR THE PURCHASE OF THE BALL PARK PROPERTY. MAYOR ALSO EXPRESSED HIS APPRECIATION OF ALL THE HARD WORK THE UTILITY WORKERS PUT IN THIS WINTER WITH WATERLINE BREAKS AND SNOW ISSUES.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:03 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________

January 2014

REGULAR MEETING
COUNCIL OF THE VILLAGE OF ANTWERP

FEBRUARY 24, 2014

NO JANUARY COUNCIL MEETING WAS HELD DUE TO LACK OF QUORUM OF COUNCIL MEMBERS.

THE REGULAR MEETING OF THE VILLAGE OF ANTWERP COUNCIL WAS CALLED TO ORDER AT 5:30 P.M. BY MAYOR TOM VANVLERAH. COUNCIL PERSONS PRESENT: RUDIE REEB, KEN REINHART, STEVE DERCK, KEITH WEST AND COUNCIL PRESIDENT JAN REEB. ABSENT: LARRY RYAN.

ALSO IN ATTENDANCE: ADMINISTRATOR SARA KEERAN, SOLICITOR MELANIE FARR, POLICE CHIEF GEORGE CLEMENS, AND FISCAL OFFICER LORETTA BAKER. MEDIA PRESENT: JOE SHOUSE FROM PAULDING PROGRESS AND PETER GREER FROM DEFIANCE CRESCENT. VISITORS: BENNY WYCKOFF, CARRYALL TOWNSHIP TRUSTEE.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO EXCUSE LARRY RYAN FROM THE FEBRUARY COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MINUTES FROM THE REGULAR COUNCIL MEETING HELD DECEMBER 16, 2013, WERE REVIEWED.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO ACCEPT THE MINUTES FROM THE DECEMBER 16, 2013, COUNCIL MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE DECEMBER DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO APPROVE THE DECEMBER RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

THE JANUARY DISBURSEMENTS WERE REVIEWED.

 MOTION MADE BY JAN REEB, SECONDED BY RUDIE REEB, TO APPROVE THE JANUARY RECONCILIATION REPORT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

VISITORS

BENNY WYCKOFF, A CARRYALL TOWNSHIP TRUSTEE, WAS PRESENT TO DISCUSS THE PURCHASE OF GROUND ADJOINING THE CEMETERY. WYCKOFF STATED THE GROUND IS ONE ACRE IN A TRIANGULAR SHAPE. A REAL ESTATE PURCHASE AGREEMENT WILL BE THE NEXT STEP IN THE PROCESS OF PURCHASING THIS LAND. WYCKOFF WILL WORK WITH SHAWN DOOLEY TO GATHER THE INFORMATION FOR THE REAL ESTATE PURCHASE AGREEMENT TO BE DRAFTED BY SOLICITOR FARR.
POLICE REPORT

POLICE DEPARTMENT REPORTED 244 CALLS FOR SERVICE AND 21 CITATIONS FOR THE MONTHS OF DECEMBER AND JANUARY. CHIEF CLEMENS STATED A CRUISER FOR THE POLICE DEPARTMENT WAS PURCHASED FROM LIVERPOOL TOWNSHIP. CLEMENS IS HOPING TO BE ABLE TO SELL THE OLD CRUISER TO ANOTHER AGENCY. HE WILL REPORT BACK THE PROGRESS NEXT MONTH. THE POLICE DEPARTMENT IS IN THE PROCESS OF ENLARGING AND REMODELING THE POLICE DEPARTMENT.

EMS REPORT

WRITTEN REPORT GIVEN BY RANDY SHAFFER SHOWING 269 CALLS FOR THE YEAR 2013. JANUARY REPORT SHOWS A TOTAL OF 17 RUNS. NO REPORT FROM DARLENE MERRIMAN.

FISCAL OFFICER’S REPORT

2ND READING OF ORDINANCE NO. 2013-49: AN ORDINANCE ADOPTING THE MODEL ORDINANCE PREPARED BY THE OHIO ATTORNEY GENERAL PURSUANT TO SECTION 715.55 OF THE OHIO REVISED CODE ON REGULATIONS GOVERNING SEXUALLY ORIENTED BUSINESSES AND EMPLOYEES.

2ND READING OF ORDINANCE NO. 2013-50: AN ORDINANCE ADOPTING THE MODEL ORDINANCE PREPARED BY THE OHIO ATTORNEY GENERAL PURSUANT TO SECTION 715.55 OF THE OHIO REVISED CODE ON REGULATIONS GOVERNING CRIMINAL CONDUCT IN SEXUALLY ORIENTED BUSINESSES.

2ND READING OF ORDINANCE NO. 2013-51: AN ORDINANCE OF THE VILLAGE OF ANTWERP, OHIO, AMENDING CHAPTER 138 OF THE OHIO BASIC CODE ADOPTED BY THE VILLAGE OF ANTWERP, OHIO, TO INCLUDE SECTION 138.19 PROHIBITING THE MANUFACTURE, SALE, DISTRIBUTION AND POSSESSION OF SYNTHETIC DRUGS AND SYNTHETIC DRUG LOOKALIKE SUBSTANCES.

EMERGENCY READING OF ORDINANCE NO. 2014-01: AN ORDINANCE ADOPTING THE PERSONNEL MANUAL FOR THE VILLAGE OF ANTWERP, OHIO, INCLUDING ALL APPLICABLE STATEMENTS ATTACHED THERETO, FOR CALENDAR YEAR 2014 AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-01. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY DERCK, SECONDED BY RUDIE REEB, TO ACCEPT ORDINANCE NO. 2014-01. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-02: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH HARRISON TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEAR 2014, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-02. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-03: AN ORDINANCE AUTHORIZING THE MAYOR AND THE FISCAL OFFICER TO ENTER INTO A CONTRACT WITH CARRYALL TOWNSHIP FOR PROVIDING EMERGENCY MEDICAL SERVICE IN CALENDAR YEAR 2014, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-03. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY JAN REEB, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-03. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-04: AN ORDINANCE APPROVING, ADOPTING AND ENACTING AMERICAN LEGAL PUBLISHING’S OHIO BASIC CODE, 2014 EDITION, AS THE CODE OF ORDINANCES FOR THE VILLAGE OF ANTWERP, OHIO, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY DERCK, SECONDED BY JAN REEB, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-04. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ACCEPT ORDINANCE NO. 2014-04. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-05: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $27,500.00 FROM THE GENERAL FUND TO THE POLICE FUND, AND DECLARING THE SAME AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-05. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY JAN REEB, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-05. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

EMERGENCY READING OF ORDINANCE NO. 2014-06: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER FUNDS FROM THE GENERAL FUND TO THE WATER FUND IN THE AMOUNT OF $15,000.00 AND DECLARING THE SAME TO BE AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-06. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY DERCK, SECONDED BY REINHART, TO ACCEPT ORDINANCE NO. 2014-06. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

1ST READING OF RESOLUTION NO. 2014-01: A RESOLUTION REQUESTING THE COUNTY AUDITOR TO CERTIFY TO THE VILLAGE OF ANTWERP THE TOTAL CURRENT TAX VALUATION AND THE DOLLAR AMOUNT OF REVENUE THAT WOULD BE GENERATED BY 1 MILL FOR A RENEWAL LEVY FOR CURRENT EXPENSES.

EMERGENCY READING OF ORDINANCE NO. 2014-07: AN ORDINANCE AUTHORIZING THE VILLAGE FISCAL OFFICER TO TRANSFER $6,000.00 FROM THE GENERAL FUND TO THE STREET FUND, AND DECLARING THE SAME TO BE AN EMERGENCY.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO SUSPEND THE RULES REGARDING ORDINANCE NO. 2014-07. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY RUDIE REEB, SECONDED BY DERCK, TO ACCEPT ORDINANCE NO. 2014-07. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

ADMINISTRATOR’S REPORT

SEE ATTACHED ADMINISTRATOR’S REPORT.

ITEMS DISCUSSED:

W. WOODCOX WATERLINE REPLACEMENT – KEERAN WOULD LIKE TO APPLY THROUGH PAULDING COUNTY COMMISSIONERS FORMULA CDBG GRANT FOR THIS REPLACEMENT. COST WOULD BE $171,000.00 TOTAL, WITH $145,000.00 GRANT AND $26,000.00 ENGINEERING COST TO BE PAID BY THE VILLAGE AS A MATCHING EXPENSE. CONSTRUCTION, IF FUNDED, WOULD NOT OCCUR UNTIL APRIL OF 2015.

 MOTION MADE BY REINHART, SECONDED BY RUDIE REEB, TO GIVE KEERAN AUTHORITY TO SUBMIT THE GRANT APPLICATION FOR CRITICAL INFRASTRUCTURE PROGRAM FUNDS FOR THE W. WOODCOX WATERLINE REPLACEMENT PROJECT. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

KEERAN WOULD LIKE TO APPLY FOR OPWC FUNDING FOR THE W. WASHINGTON STREET/S. MAIN STREET WATERLINE REPLACEMENT. IF FUNDED, THIS PROJECT WILL GO FORWARD IN 2015. ESTIMATED COST OF THE PROJECT IS $279,250.00.

APPROXIMATELY 20+ WATERLINE BREAKS WERE ADDRESSED BY THE VILLAGE SINCE MID-DECEMBER. WINTER HAS COST THE VILLAGE EXTRA EXPENSES WITH EQUIPMENT, SNOW REMOVAL, GRIT, REPAIRS, HEATERS, PIPE, PARTS, ETC. THE SKID LOADER IS BEING REPAIRED WITH A RENTAL CURRENTLY BEING USED.

COMPREHENSIVE PLAN WORKSHOP WAS HELD AT THE ANTWERP HIGH SCHOOL ON FEBRUARY 11, 2014. FOUR TOPICS WERE SEEN AS IMPORTANT FROM THE SURVEYS RETURNED:

(1) IMPROVE SIDEWALKS/BIKE ROUTES;
(2) VILLAGE NEEDS AN APPEALING DOWNTOWN;
(3) WHERE SHOULD THE VILLAGE DEVELOP NEW PLACES FOR ECONOMIC DEVELOPMENT AND EMPLOYMENT; AND
(4) DEVELOPMENT NEAR THE INTERCHANGE – MAKE IT VIABLE.

THE GROUPS PRESENT DISCUSSED EACH ISSUE AND PRESENTED RECOMMENDATIONS. PLANNING COMMISSION WILL MEET TO REVIEW RESULTS.

SAFE ROUTES TO SCHOOL RIGHT-OF-WAY – THE VILLAGE IS IN NEED OF 10 TO 12 FEET OF ADDITIONAL RIGHT-OF-WAY ON HARRMANN ROAD IN ORDER TO MOVE FORWARD ON THE SECOND PHASE OF THE SAFE ROUTES TO SCHOOL PROGRAM. KEERAN WILL BE IN CONTACT WITH PROPERTY OWNER REGARDING THIS RIGHT-OF-WAY.

THE VILLAGE WILL ESTIMATE METERS NEXT MONTH DUE TO AMOUNT OF SNOW COVERED METERS.

LARRY SMITH, UTILITY WORKER, RETIRED FROM THE VILLAGE AS OF THE END OF FEBRUARY.

NEW WEBSITE FOR THE VILLAGE CONTINUES TO BE UNDER CONSTRUCTION BY AIMEE LICHTY.

COMMITTEE REPORTS

NO COMMITTEE REPORTS.
OLD BUSINESS

NO OLD BUSINESS.

NEW BUSINESS

DISCUSSION ON PAYMENT OF WAGES TO VILLAGE EMPLOYEES WHEN THERE IS A LEVEL THREE SNOW EMERGENCY. DISCUSSED SECTION IN OHIO REVISED CODE DEALING WITH THIS ISSUE FOR STATE EMPLOYEES. COUNCIL DIRECTED SOLICITOR FARR TO PREPARE ORDINANCE TO AMEND PERSONNEL MANUAL TO INCLUDE LANGUAGE ON PAYMENT OF WAGES TO VILLAGE EMPLOYEES FOLLOWING THE OHIO REVISED CODE LANGUAGE FOR STATE EMPLOYEES.

DISCUSSION HELD ON NEED TO ELECT COUNCIL PRESIDENT FOR 2014.

 MOTION MADE BY REINHART, SECONDED BY WEST, TO ELECT JAN REEB AS COUNCIL PRESIDENT FOR THE YEAR 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

DISCUSSION HELD ON COMMITTEE MEMBER LIST FOR 2014.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO ACCEPT THE 2014 COMMITTEE MEMBER LIST FOR 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

DISCUSSION HAD ON FORM RECEIVED FROM ANTWERP BALL ASSOCIATION TO MAKE DONATION AND/OR SPONSOR TEAM FOR 2014 BALL SEASON.

 MOTION MADE BY WEST, SECONDED BY REINHART, TO DONATE $200.00 TO THE ANTWERP BALL ASSOCIATION FOR THE YEAR 2014. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

MAYOR’S REPORT

MAYOR’S COURT DEPOSITED $1,721.50 FOR THE MONTH OF DECEMBER AND $919.00 FOR THE MONTH OF JANUARY.

MAYOR ASKED COUNCIL TO CONSIDER A DONATION OF $2,000.00 FOR THE PURCHASE OF THE BALL PARK PROPERTY AT SHERIFF’S SALE SCHEDULED FOR MARCH 6, 2014.

 MOTION MADE BY REINHART, SECONDED BY DERCK, TO EARMARK FUNDS TO ASSIST ANTWERP BALL ASSOCIATION IN PURCHASE OF BALL PARK PROPERTY AT THE SHERIFF’S SALE SCHEDULED FOR MARCH 6, 2014, IF THESE FUNDS ARE SO NEEDED FOR THE PURCHASE BY THE ANTWERP BALL ASSOCIATION. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED.

 MOTION MADE BY WEST, SECONDED BY REINHART, TO ADJOURN THE MEETING. 5 YEAS, 0 NAYS. MOTION CARRIED AND APPROVED. MEETING ADJOURNED AT 7:18 P.M.
MAYOR___________________________
FISCAL OFFICER_____________________ DATE_________________________